Hill CC R & M - Armory Door Control Replacement (MDS)

The Illinois Department of Corrections (IDOC) at Hill Correctional Center is seeking a vendor to replace and upgrade the armory door control systems through a competitive Request for Quote (RFQ) process. The procurement specifically involves furnishing and installing a new control panel to manage front, rear, armory entrance, and slider doors, including complete replacement of associated relays, circuitry, interlock circuits, indicators, speakers, and wiring. The project requires comprehensive services including removal and disposal of existing equipment and site debris clearance. A mandatory pre-bid conference and site visit is scheduled for October 28, 2025, at 10:00 a.m. at Hill Correctional Center in Galesburg, Illinois, with vendor registration required by October 27, 2025, at 2:00 p.m. Bid submissions are due by November 5, 2025, at 10:00 a.m., with vendor bids required to remain firm for 120 days from opening. The contract is a one-time procurement covering services through June 30, 2026, with work to be performed Monday through Friday between 7:30 a.m. and 2:30 p.m., coordinated with the facility's Chief Engineer to minimize operational disruptions.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with comprehensive certification requirements covering legal, ethical, and operational standards, including compliance with Illinois statutes and federal regulations. Successful bidders must provide substantial insurance coverage, including $1,000,000 in General Commercial Liability insurance, $1,000,000 in Auto Liability insurance, and Workers' Compensation insurance as required by law. All vendor personnel are subject to background investigations and potential drug screening. The contract is subject to prevailing wage requirements for site technician services in Galesburg, Illinois, and no subcontractors are permitted. While a specific budget range is not explicitly stated, the procurement will be awarded to the responsive and responsible vendor offering the lowest price. Invoicing will be performed on an itemized basis, submitted to Hill Correctional Center's Business Office for reconciliation and approval prior to payment processing.