Hill CC Inspection - Repair & Maintenance of Underground High Voltage Electrical Lines (MDS)

The State of Illinois Department of Corrections, through the Hill Correctional Center in Galesburg, is issuing a Request for Quote (RFQ) for inspection, repair, and maintenance services of the facility's underground 15 kilovolt high voltage electrical lines. The procurement requires vendors to provide comprehensive services including semi-annual inspections, emergency repairs, routine maintenance, and minor alterations to the electrical system, with all necessary labor, materials, tools, and equipment to be supplied by the selected vendor. Vendors must maintain adequate inventory of repair parts and accessories, respond to routine service calls within eight hours and emergency calls within two hours, and comply with prevailing wage requirements for Knox County. The initial contract term is one year with a maximum total term not to exceed ten years including renewals or extensions. A mandatory pre-bid conference and site visit are required for interested bidders, with proposals due by February 16, 2026, at 10:00 a.m. via BidBuy or email to Michael Smiddy. Vendor bids must remain firm for 120 days from opening, and the State will award the contract to the responsive and responsible vendor submitting the lowest price. All vendor employees must pass background security checks and drug screening, and vendors must obtain prior written approval for any subcontractors with annual values exceeding $100,000.

The contract is subject to the State of Illinois Standard Terms and Conditions, which require mandatory general commercial liability and auto liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate coverage, compliance with the Illinois Prompt Payment Act, and adherence to the Illinois False Claims Act and all applicable state certifications. No set-aside designations or restrictions specific to disadvantaged enterprises are identified in the procurement documents. Vendors must certify compliance with all 34 Standard Illinois Certifications categories covering ethical, legal, and operational standards, maintain books and records for three years from final payment, and report any material events affecting contract performance. The State retains sole and exclusive ownership of all work product created under the contract and reserves the right to terminate for cause with immediate notice or for convenience with thirty days' notice. No incumbent vendor or current contractor information is provided in the available documents. The specific budget or award value is not disclosed in the RFQ materials, with the State noting that pricing is estimated and the maximum contract amount will be determined prior to execution.