Hill CC Inspection - Repair & Maintenance of Underground High Voltage Electrical Lines (MDS)

The State of Illinois, specifically the Illinois Department of Corrections (IDOC), is seeking a qualified vendor to provide comprehensive inspection, repair, and maintenance services for underground high voltage electrical lines at Hill Correctional Center in Galesburg, Illinois. The procurement involves semi-annual inspections of 15kV underground electrical lines, with requirements for both general and emergency repair services. Vendors must provide all necessary labor, materials, tools, and equipment, with emergency response mandated within 2 hours and routine repairs to be completed within 8 hours. The work will primarily be conducted Monday through Friday between 7:00 a.m. and 4:00 p.m., with overtime rates applicable outside these hours. Key qualifications include passing security background checks, complying with facility security protocols, and providing written estimates for repairs exceeding $500. A non-mandatory pre-bid conference and site visit is scheduled for December 19, 2024, at 10:00 a.m., with registration required by December 18, 2024. The initial contract term is one year, with potential renewals not to exceed a total of 10 years, and bids are due by January 7, 2025, at 10:00 a.m.

The contract opportunity appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Vendors will be required to meet extensive certification requirements, including compliance with financial obligations, legal standards, and ethical conduct provisions. The contract involves estimated pricing rather than a firm fixed price, with labor rates to include prevailing wages, benefits, employer expenses, equipment costs, travel, and overhead. Insurance requirements include $1,000,000 per occurrence for general commercial liability and auto liability. While a specific budget range is not explicitly stated, the contract includes provisions for labor and repair services with potential for multi-year renewal. Vendors must adhere to standard Illinois procurement regulations, including minority contractor provisions and comprehensive record-keeping requirements. The contract will be administered through Kendall County, with oversight from the Illinois Department of Corrections, and requires strict compliance with state certification standards outlined in the attached documentation.