Hill C. C. Small Purchase HVAC Repair & Maintenance (MDS)

The State of Illinois Department of Corrections is seeking a qualified vendor to provide comprehensive HVAC repair and maintenance services for the Hill Correctional Center located in Galesburg, Lawrence County. The Request for Quote (RFQ) solicits a contractor to perform annual inspections, maintenance, and repair services for the facility's complex HVAC system, including chillers, absorption machines, air conditioning units, boilers, pumps, heat exchangers, fans, and temperature control systems. Required deliverables include routine and emergency repair services, with mandates for responding to standard repair requests within eight hours and emergency services within two hours. Vendors must furnish all necessary labor, materials, and equipment, and provide written estimates for repairs exceeding $500. The contract has an initial one-year term, with bids due on June 18, 2025, at 10:00 a.m., and bidders must maintain their quote firm for 120 days. Vendor qualifications include appropriate training certifications, ability to pass background checks, compliance with facility security protocols, and adherence to prevailing wage requirements.

The procurement opportunity appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must complete comprehensive standard Illinois certifications covering multiple compliance areas. Subcontracting is explicitly prohibited, requiring the winning vendor to perform all work directly. Insurance requirements are substantial, including general commercial liability, auto liability, and worker's compensation coverage. While no specific contract value is mentioned, the procurement will be structured on a time and materials basis with cost-plus provisions for materials. Vendors will be subject to performance reviews and potential contract suspension based on their service quality and compliance. The contract includes strict operational requirements, such as maintaining a drug-free workplace, complying with anti-discrimination policies, and adhering to state procurement regulations. Potential vendors must demonstrate extensive technical capabilities in HVAC systems, understanding of correctional facility operational environments, and commitment to meeting rigorous state government contractual standards.