Highway Department Salt

The Montgomery County Highway Department in Clarksville, Tennessee is soliciting sealed bids for the procurement of road salt on an as-needed basis for the fiscal year July 1, 2026, through June 30, 2027. The primary deliverable is coarse salt with unit pricing required for both delivered and picked-up options, with base quantities estimated at 7,500 tons and an add-alternate option for an additional 5,000 tons contingent upon County approval of funding for a new salt storage facility. All quantities are estimates with no guaranteed purchase volumes, and the County reserves the right to reject any or all bids and may award the contract in whole or in part to one or more vendors. Sealed bids must be submitted by 10:00 a.m. CST on Monday, May 4, 2026, either in person at 350 Pageant Lane, Suite 101-E, Clarksville, Tennessee 37040, or electronically through the Bonfire portal, with bids to be opened and read aloud immediately upon the deadline. The deadline for submitting written questions is Monday, April 27, 2026, at 10:00 a.m. CST, with answers provided by Wednesday, April 29, 2026. Bidders must guarantee that all bid information remains valid for sixty days following the bid opening, and no vendor may withdraw their bid for sixty days after the proposal deadline. The Highway Department Supervisor is Jeff Bryant, P.E., and the County Purchasing Director is Elizabeth L. Black.

There are no specific set-aside designations or restrictions limiting bidder eligibility; however, all bidders must complete mandatory certifications and compliance requirements including non-boycott of Israel certification (applicable to contracts of $250,000 or more with suppliers having 10 or more employees), certification of non-inclusion on the Iran Divestment Act ineligible entities list, and non-discrimination policies in compliance with Title VI regulations. All proposals must be submitted as Word documents directed to Elizabeth L. Black, Purchasing Director, at elblack@mcgtn.net or the physical address noted above. The County has explicitly prohibited certain contract clauses including limitations on liability, requirements for the County to pay exempt taxes, cancellation fees, punitive damages, indemnification provisions, foreign governing law designations, and confidentiality provisions that would violate the Tennessee Open Records Act. No specific incumbent vendors or budget ranges are identified in the solicitation documents. The County assumes no liability for materials delivered without a written purchase order from the Purchasing Director.