Highland Hills Elementary 2026 HVAC Improvements

The Hermiston School District 8R is issuing Invitation to Bid 2026-03 for HVAC improvements at Highland Hills Elementary School located at 450 SE 10th St, Hermiston, Oregon 97838. This procurement involves the removal and replacement of heating, ventilation, and air conditioning equipment serving the gym, kitchen, and music room, including installation of a new Carrier Weathermaker Gas Package Unit (model 48FEEM28AJA5-8U0A0) featuring two-stage cooling and economizer controls with Alerton building management system integration, along with associated ductwork updates, electrical and gas connections, and system startup and commissioning. Sealed bids are due on Thursday, April 23, 2026, at 2:00 PM at the Hermiston School District Administration Office, 305 SW 11th St, Hermiston, OR 97838, with a mandatory pre-bid conference scheduled for Monday, April 6, 2026, at 8:00 AM at the school's front entrance. The selected contractor must be registered with the Oregon Construction Contractors Board, maintain an active employee drug-testing program, and comply with all prevailing wage requirements as published in the January 5, 2026, Prevailing Wage Rate Book, with work limited to 10 hours per day or 40 hours per week except in emergency situations and overtime compensated at time and one-half. The project timeline calls for a Notice to Proceed on or about May 12, 2026, with preparatory work commencing upon notice, primary construction operations tentatively scheduled through June 15, 2026, substantial completion required by July 15, 2026, and final completion by August 1, 2026; the District considers these timelines as essential conditions and will assess liquidated damages of $300 per day for each day of delay beyond the substantial completion deadline. Bids must include bid security equal to ten percent of the basic bid amount in the form of a certified check, cashier's check, or bid bond, and a Performance Bond equal to 100 percent of the contract cost, with successful bidders required to submit a First-Tier Subcontractor Disclosure Form within two business hours of the bid closing deadline for any subcontractors with contracts valued at five percent of the total bid (minimum $15,000) or $350,000 or greater; no substitutions or alternative bids are permitted.

This procurement does not specify any set-aside designations or restrictions limiting bidder eligibility to disadvantaged enterprises or other protected classifications. No incumbent vendors or current contractors are identified in the bid documentation. The project requires integration with an Alerton building management system as part of the HVAC system installation. No specific budget range or award value is provided in the available documentation, though the bid security requirement of ten percent and liquidated damages amount of $300 per day suggest a substantial project value. The District reserves the right to reject any or all bids and to waive irregularities in the bidding process at its discretion.