High-Speed Runway Broom Parts

The City of Wichita, on behalf of the Wichita Airport Authority, is issuing a Request for Bid (RFB) for high-speed runway broom parts to be supplied on an as-requested basis to the Airfield Maintenance Division. The procurement seeks bids for three specific line items: Wire Wafers (200 units annually with a minimum order of 50 units), Spacers (404 units annually with a minimum order of 101 units), and Poly Wafers (216 units annually with a minimum order of 54 units), with designated manufacturers and part numbers from either M-B Companies or United Rotary Brush with no substitutions permitted. The successful vendor must provide delivered prices free of duties and all federal, state, and local taxes, maintain adequate inventory to service the City's needs, and meet insurance requirements including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Comprehensive Automobile Liability of $1,000,000 per occurrence, Workers' Compensation meeting statutory requirements, and Employers Liability of $1,000,000 per accident. Award will be based on the lowest and best total net bid using estimated quantities from a responsible and responsive vendor. Key deadlines include questions due by 3:00 p.m. Central Time on January 30, 2026, responses to questions posted via addendum on February 3, 2026, sealed electronic bids due by 10:00 a.m. Central Time on February 6, 2026, through the City's Procurement Portal, and tentative City Council approval scheduled for February 10, 2026. The contract term is one year with two one-year renewal options available by mutual agreement, and either party may cancel with thirty days' prior written notice.

The solicitation document does not specify any set-aside designations or restrictions limiting responses to particular types of organizations, disadvantaged enterprises, or minority-owned businesses, indicating that the procurement is open to all qualified vendors. No incumbent vendors or current contractors are identified in the available solicitation materials. Bidders must be registered with the Kansas Secretary of State before contract execution and must furnish the required Certificate of Insurance prior to purchase order issuance. Bids cannot be withdrawn for sixty days following the opening, and the City reserves the right to accept or reject any or all bids and to waive formalities. No specific award value or budget range is disclosed in the solicitation documents, though award will be determined based on the lowest and best total net bid calculated using the estimated annual quantities for each line item.