High-Speed Camera (UW-MAD) [19-0001]

The University of Wisconsin-Madison's Purchasing Services is soliciting bids for a high-speed camera unit for the Department of Mechanical Engineering through Request for Bid (RFB) 19-0001. The procurement seeks one high-speed camera with specific technical specifications, requiring vendors to submit comprehensive bids that include detailed pricing, delivery charges, installation manuals, and operational documentation. Written questions were due by June 27, 2018, with final bids required by July 3, 2018, at 2:00 p.m. CDT, to be submitted via mail, hand delivery, fax, or email to the Purchasing Services office in Madison. Bidders must provide two hard copies of completed bids in sealed packages, with the understanding that the University reserves the right to request oral presentations, product demonstrations, and site visits at its discretion. The award will be determined based on the lowest extended net total bid that best serves the University's interests, with bid prices and terms remaining firm for sixty days following the bid opening. Evaluation criteria will focus on price, compliance with specifications, and overall value to the university.

The contract includes provisions for governmental and educational discounts, which must be reflected in unit pricing. Supplier diversity preferences are available for certified Minority Business Enterprises (MBE) and Disabled Veteran-Owned Businesses (DVB), allowing these qualified bidders to receive contract awards if their bids are within 5 percent of the lowest bid. Successful contractors must maintain commercial liability insurance of at least $1,000,000 and meet specific service requirements, including providing replacement parts within five days, responding to service calls within 72 hours, and completing maintenance or repair services within two weeks of initial contact. Payment terms are set at Net 30 days following acceptance of goods, with acceptance occurring within 60 days of delivery after verifying specifications and performance requirements. While no specific budget range is mentioned, the procurement appears to be for a specialized scientific instrument for the mechanical engineering department, suggesting a potentially significant investment in high-end research equipment.