High School Track Re-surfacing

The Board of Education of Buchanan Community Schools in Berrien County, Michigan, is issuing a Request for Bids for the resurfacing of the Buchanan High School running track located at 401 West Chicago Street. The procurement encompasses removal of the existing rubberized track surface, milling and repairing the asphalt base as needed, installation of a new rubberized track surface, and application of lane striping and event markings in compliance with National Federation of State High Schools Association and Michigan High School Athletic Association standards. Bidders must possess a minimum of five years of experience and have successfully completed at least five similar projects within the past five years. The District will evaluate bids based on product quality, bidder qualifications, proposed cost, schedule adherence, experience with school projects, reputation for on-time and on-budget performance, and workers' compensation modification factors. An optional pre-bid meeting is scheduled for April 14, 2026, at 3:00 p.m. at the track site, with sealed bids due by 2:00 p.m. on May 4, 2026, followed by public bid opening on the same date and time. The anticipated project start is between June 1 and June 30, 2026, with substantial completion targeted for July 31, 2026, and final completion by August 7, 2026. The District has established a liquidated damages provision of 0.10 percent per day (maximum $3,000) for late completion and an early completion incentive of 0.15 percent per day (maximum $3,000) if finished before August 7, 2026.

Bidders must submit one original and two copies of their sealed bid and provide a detailed cost sheet that includes labor, materials, and equipment for all base work plus pricing for required crack repair alternates and optional alternates for full surface leveling and asphalt curbing replacement. A bid bond equal to 5 percent of the total bid amount or a cashier's check is required at submission, and all selected contractors must provide performance and payment bonds equal to at least 25 percent of the base bid amount. The project is subject to prevailing wage requirements under Michigan Public Act 10 of 2023, and contractors must maintain Michigan workers' compensation and liability insurance naming the District as an additional insured, as well as obtain all necessary permits. Payment terms require the District to retain 10 percent of invoices until project completion, with preference given to vendors accepting this arrangement. No specific set-aside designations or restrictions on organization types are noted in the documentation, and no incumbent vendors or current contractors are identified. The bid documentation does not specify a published budget range or award value.