High Performance Supervision Training - Lake of the Ozark

The Missouri Department of Transportation (MoDOT) is seeking hotel and conference services for a High Performance Supervision Training event to be held in the Lake of the Ozarks region. The solicitation covers two separate week-long training sessions with preferred dates of April 27-May 1, 2020, and May 11-15, 2020, accommodating approximately 25 attendees per session. Required services include meeting rooms configured to accommodate all participants, guest rooms (with king, queen, or double bed options), daily breakfast buffet, lunch service, break refreshments, and comprehensive audio-visual equipment such as projectors, screens, flip charts, and internet access. The facility must be located in the Lake of the Ozarks region and provide accessibility via elevators or ramps if multi-level. Evaluation criteria will be based on a comprehensive scoring system that considers total cost, subjective evaluation scores from RFP30034901600587, and additional preference points. Vendors must submit their quotes through the MissouriBUYS eProcurement system by the specified due date, with pricing to include all associated costs, gratuities, and local taxes (excluding state sales tax).

The solicitation encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with a target of 10% MBE and 5% WBE participation. Additional preference points may be awarded to Service-Disabled Veteran Enterprises (SDVE) and organizations serving the blind or sheltered workshops. MoDOT will only reimburse for meals, breaks, and lodging for designated conference attendees, explicitly excluding miscellaneous charges such as room service, bar charges, movies, or telephone calls. Payment terms are set at Net 30 days, with the state reserving the right to use a state purchasing card (VISA) for transactions. The contract will be awarded to the responsive, responsible, and reliable vendor with the highest total evaluation score, considering cost, subjective evaluation, and preference points. Vendors must be registered with the Missouri Secretary of State and Department of Revenue, and the property must maintain availability for a minimum of 30 days following the quote submission date.