High Performance Cold Mix

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet Division of Purchases on behalf of the Division of Maintenance, is issuing a Request for Bid (RFB) for a one-time contract to supply High Performance Cold Mix for road patching operations. The solicitation seeks 1.00 ton of High Performance Winter Asphalt Cold Mix, a specialized patching material suitable for stockpiling and application during cold and damp weather conditions on asphalt or concrete pavements across 10 Kentucky transportation districts (Districts 3, 4, 5, 6, 7, 8, 9, 10, and 12) covering 86 county locations statewide, with total quantities ranging from 425 to 1,100 tons depending on district. The liquid asphalt blend must be sourced from pre-approved suppliers including UPM Cold Mix, QPR Cold Mix, K-Link, EZ Street Asphalt, Jasa HP High Performance Cold Patch, Bond-X High Performance Cold Mix, and Select HP Cold Patch. Vendors are not required to bid all districts but must bid all line items within a selected district to be considered for award. Evaluation will be conducted on a best-value basis using two measurable criteria: price (95 points) with the lowest price receiving maximum points, and delivery time (5 points) with the fastest delivery time receiving maximum points. All materials must be delivered within 30 calendar days of award or by December 31st, whichever is sooner, on an F.O.B. Destination Freight Prepaid basis with all transportation costs borne by the vendor. Key deadlines include written questions due by November 13, 2025 at 4:00 p.m. Eastern Time, bid responses due by December 2, 2025 at 1:30 p.m. Eastern Time through the Kentucky Vendor Self Service (VSS) system, with a tentative award date of November 28, 2025, and a public bid reading scheduled for the closing date at 3:00 p.m. Eastern Time via conference line.

Kentucky resident bidders are eligible for reciprocal preference, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with severe disabilities are eligible for additional preference points. All bidders must be registered in the Commonwealth eProcurement System at least 24-48 hours prior to submission and must comply with Kentucky Revised Statutes regarding tax compliance, nondiscrimination, ethics requirements, and campaign finance laws. No specific incumbent vendors or current contractors are identified in the solicitation materials. The bid sheet requires vendors to enter placeholder pricing of $0.01 in the online system, with actual unit bid prices and delivery times to be submitted on the attached bid sheet as an attachment in the eProcurement system. A one percent per day penalty will be deducted from invoices for each day delivery is delayed beyond the contracted date, and vendors with poor performance in the last 12 months may be deemed non-responsible and ineligible for award. While specific award values or budget ranges are not disclosed in the solicitation documents, the total procurement scope spans multiple districts with quantities ranging from approximately 425 to 1,100 tons, suggesting a substantial contract value depending on the unit pricing submitted by qualified bidders.