High Performance Cold Mix

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, on behalf of the Division of Maintenance, issued a Request for Bid (RFB) on October 28, 2022, for the supply of High Performance Winter Asphalt Cold Mix across twelve Kentucky transportation maintenance districts, with a bid closing date and time of November 15, 2022, at 1:30 PM Eastern Time. The solicitation requires vendors to supply high-performance cold mix asphalt suitable for stockpiling and consisting of an aggregate and liquid asphalt blend intended for patching during cold and damp weather on asphalt or concrete pavement; bidders must submit prices on a per-ton basis for delivery to designated county maintenance facilities within selected districts, with total quantities ranging from 250 to 1,075 tons depending on district. Vendors are required to bid all line items within a selected district to be considered for award; vendors need not bid all districts but must commit to providing 100% of requested quantities plus or minus 10% for each county within the district. The unit bid price per ton must include all labor, materials, and equipment necessary to produce and deliver the mixture on an F.O.B. Destination Freight Prepaid basis, and vendors must guarantee a delivery time in calendar days with a maximum allowable delivery period of 30 days, subject to a 1% per day penalty for late deliveries beyond their control. Evaluation criteria allocate 95 points to price (lowest bidder receives maximum points) and 5 points to delivery time (best delivery time receives maximum points), for a total of 100 points, with a tentative award date of November 18, 2022. Vendors must provide independent laboratory analysis from a minimum 100-ton stockpile certifying that the High Performance Winter Asphalt Cold Mix satisfies all specifications and must offer a one-year material warranty covering adhesion and performance against shoving, rutting, tracking, stripping, and raveling; bids must be submitted electronically through the Kentucky e-Procurement system, and public bid readings will be conducted via telephone conference at 3:00 PM Eastern Time on the closing date.

Kentucky resident bidders receive reciprocal preference in the evaluation process, and qualified bidders including Kentucky Industries for the Blind, nonprofits furthering KRS Chapter 263 purposes, and qualified nonprofit agencies serving individuals with severe disabilities receive a 15% preference on maximum points. All bidders must complete and submit the Annual Required Affidavit for Bidders, Offerors and Contractors, effective July 2022, affirming compliance with Kentucky campaign finance laws, sales and use tax registration requirements, state tax obligations, and prohibitions against boycotts of jurisdictions with which Kentucky maintains open trade. The solicitation documents do not identify any incumbent vendors or current contractors, nor do they specify an overall contract value or budget range; payment is made only for actual amounts delivered to county maintenance facilities within each district. No federal funding is indicated for this procurement, and the contract is designated as a one-time procurement with no renewal options specified. Vendors are instructed to submit responses through the Kentucky Vendor Self Service (VSS) portal at https://emars311.ky.gov/webapp/vssprdonline3111d/AltSelfService, with questions directed to Tiffany Kiser at 502-564-4630 or Tiffany.Kiser@ky.gov.