Hi Vis Shirts, Jackets & Vests

The Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of the Office of Safety and Health, issued a Request for Bid (RFB 22-728) for the procurement of high-visibility shirts, jackets, and vests to be supplied to Elliott County, Kentucky. The solicitation encompasses two commodity groups: Group 1 consists of bomber jackets, zippered thermal sweatshirts with hoods, parkas, short-sleeve t-shirts, long-sleeve t-shirts, and polo shirts (69 line items with quantities ranging from 2 to 1,500 units), while Group 2 consists of high-visibility safety vests (9 line items with quantities ranging from 2 to 253 units). All garments must comply with ANSI/ISEA 107-2015 Type R Performance Class 3 standards and feature specific material requirements including 4.1 oz/yd² fluorescent yellow-green 100% polyester birdseye knit background material and 3M Scotchlite reflective trim, with garments certified to withstand 75 washings for background material and 25 washings for retroreflective trim while maintaining ANSI compliance. Vendors must apply a three-inch by three-inch KYTC logo to the left chest of all garments using either screen printing or CAD-cut heat transfer methodology. Bids were due electronically through the Kentucky Vendor Self Service portal by June 15, 2022, at 1:30 p.m. Eastern Time, with written questions required by June 7, 2022, at 4:00 p.m. EST and Commonwealth responses provided by June 8, 2022. Vendors may bid on either or both groups but must bid all line items within a selected group to be considered for award, with evaluation based on best-value criteria utilizing price (95 points) and delivery time (5 points), with the lowest bidder receiving maximum price points and subsequent bidders scored proportionally. The initial contract period runs from July 1, 2022, through June 30, 2023, with four optional one-year renewal periods available, and vendors failing to meet contracted delivery dates will incur a 1% per-day deduction from invoices. Samples will be requested only from vendors with the highest evaluated bids and must be delivered within ten calendar days of request, with the tentative award date of June 24, 2022.

The Commonwealth of Kentucky applies reciprocal preference to Kentucky resident bidders as defined in KRS 45A.494, and offers additional preferences to qualified bidders including Kentucky Correctional Industries (20% preference), Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities (15% preference); vendors claiming resident or qualified bidder status must submit required affidavits. All bidders must be registered with the Kentucky Vendor Self Service portal and must submit an Annual Affidavit affirming compliance with Kentucky statutes regarding campaign finance laws, tax registration, tax delinquency status, and non-participation in boycotts of jurisdictions maintaining open trade with Kentucky. Vendors must provide detailed sizing charts for all garments, warranty information, retroreflective tape certifications, and third-party fabric testing data demonstrating ANSI/ISEA 107-2015 compliance with Declaration of Conformity. All quotations shall be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with vendors responsible for all shipping costs and freight claim filing, and price increases are prohibited during the first twelve months with only one price increase permitted during the contract period if justified by industry-wide price changes and submitted with thirty days' notice. No specific budget range or award value is disclosed in the solicitation documents, as pricing will be determined through the competitive bidding process based on vendor submissions and best-value evaluation criteria.