Hi Vis Jackets & Shirts (REBID)

The Kentucky Transportation Cabinet (KYTC) Division of Purchases issued a Request for Bid (RFB) on behalf of the Office of Safety and Health for a master agreement contract to supply high-visibility jackets and shirts meeting ANSI/ISEA 107-2015 Type R Performance Class 3 specifications with fluorescent yellow-green background material and reflective trim. The procurement encompasses six product categories: three-season water-resistant bomber jackets, zippered thermal sweatshirts with hoods, waterproof rain parkas, short-sleeve t-shirts, long-sleeve t-shirts, and short-sleeve polo shirts across numerous size options from small to 6XLarge. All garments must feature a 3-color KYTC logo measuring approximately 3 inches by 3 inches applied to the left chest using screen print materials, with sizing specifications detailed in the provided sizing chart and tolerances of plus or minus 1.5 inches for chest and center back measurements and plus or minus 3/8 inch for sleeve length. Electronic bids were due July 29, 2022 at 1:30 PM EST through the Kentucky Vendor Self Service e-procurement system, with the written questions deadline having been June 21, 2022 at 4:00 PM EST and a tentative award date of August 19, 2022. The master agreement will have an initial period beginning upon award and expiring June 30, 2023, with optional renewal for four additional one-year periods subject to written approval from both the vendor and KYTC Division of Purchases. Evaluation will be conducted on a best value basis with 95 points allocated to the lowest price and 5 points for delivery time, and vendors must submit sizing charts, warranty information, retroreflective tape certification, and fabric testing data, with samples required only upon request from vendors with the highest evaluated bids and to be delivered within ten calendar days of notification.

Kentucky resident bidders receive reciprocal preference against nonresident bidders, and qualified special status vendors including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofits serving individuals with severe disabilities receive additional scoring preferences of 20 or 15 percent respectively. All bidders must execute the Annual Affidavit confirming compliance with Kentucky campaign finance laws, proper disclosure of required information, current registration with the Kentucky Department of Revenue for sales and use tax collection, good standing with state tax obligations, and adherence to prohibitions against boycotts and violations of KRS 11A.236 during the previous ten years. Vendors are responsible for all freight charges with shipments F.O.B. Destination Freight Prepaid and Allowed, and late delivery penalties of 1 percent per day will be deducted from invoices. Prices must be firm for the first twelve months of the contract, with only one price increase allowed thereafter based on industry-wide changes and supported by written justification submitted at least thirty days in advance. The specific budget or award value is not disclosed in the solicitation as this is a master agreement contract for estimated requirements with quantities to be determined based on actual need. All submissions must include the completed bid sheet with line-item pricing for all 60 distinct line items across product categories, with vendors required to bid all line items to be considered for award.