Hi-Vis Jacket & Liner

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is conducting a Request for Quotations (RFQ #16A 241226-137) on behalf of the Maine State Police to procure high-visibility tactical jackets and liners. The procurement seeks vendors to supply two primary items: a reversible safety yellow/black outer jacket with 2" 3M reflective bands and a matching black softshell liner jacket, both available in sizes XS-4XL. The jackets must meet specific technical requirements, including waterproof-breathable fabric ratings (20,000mm/20k for the outer jacket and 5,000mm/3000mp for the liner), specialized features like badge tabs, microphone loops, side zips, and removable hoods. Key deliverables include jackets with Maine State Police embellishments such as reflective "STATE POLICE" lettering on the back, embroidered badges, and department-provided shoulder patches. The solicitation requires vendors to submit questions through the state's e-Procurement system by January 8, 2025, with final quotations due by January 13, 2025, at 4:00 p.m. EST. The initial contract period will run from January 14, 2025, through December 31, 2026, with two optional extension periods available through December 31, 2029.

There are no specific set-aside designations or restrictions on the types of organizations that can respond to this procurement. The state anticipates making a single award but reserves the right to make multiple awards if deemed in its best interest. Current contract pricing is established at $137.00 for the liner and $274.00 for the jacket, with historical purchasing of approximately $41,900 over six years. Vendors must provide FOB destination pricing that remains firm for at least one year of the initial contract period, with price adjustment requests requiring 60 days notice and manufacturer documentation. A quarterly 1% Code of Conduct Anti-Sweatshop fee is required on all purchases. Delivery must occur within 30-60 days after order receipt to the Maine State Police Supply in Augusta. Orders under $5,000 can be placed using a State of Maine P-Card, while orders over $5,000 require a Delivery Order through AdvantageME. No incumbent vendors are specifically identified in the provided documentation, and no existing infrastructure or technology integration requirements are mentioned beyond the detailed jacket specifications.