Hi-light color 128, DC8000AP Color, 665E scanner, DuploDSF2000

The Maine Department of Transportation is requesting quotes on a 60-month lease and maintenance agreement for high-volume reproduction, binding, and finishing equipment, with quotes due October 5, 2007. This is a Request for Quote (RFQ) issued by the State of Maine Division of Purchases and subject to standard Maine procurement conditions, including a preference for in-state bidders in the event of tie bids.

The scope includes a Highlight Color 128 copier capable of 128 pages per minute with 200,000 monthly impressions, a DC8000AP Color 8000 controller with 70,000 monthly impression clicks, a FreeFlow software system with a 665E scanner, and a Duplo DSF 2000 booklet maker with an 80-page-per-minute common stacker/stapler. The lease must include setup, on-site training, labor, and installation coordinated with MaineDOT Reproduction Services.

Lease terms require all supplies except paper, binding tape, and staples; monthly equipment and maintenance charges with specified allowances and clicks; overage charges for excess usage; a 4-hour service-call response time and on-site service; the ability to recalculate included impressions during the lease period; and a total-satisfaction guarantee at the Department's request. Bidders must document the number of trained technicians available in the area, their experience level, response times for support visits, and approximate lead time for equipment delivery and training.

Evaluation weighting is 35% pricing, 35% quality and capabilities, and 30% maintenance program performance. Best-value analysis will consider quality, specification conformity, delivery, and ultimate cost. Quotes must specify monthly charges, included allowances and clicks, and overage rates. Items must conform exactly to specifications with no deviations permitted; transportation charges are prepaid by the contractor.