HHS0017812v2 Coca Cola Products for Vernon State Hospital

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services is requesting bids for Coca-Cola products to supply Vernon State Hospital under IFB HHS0017812v2, with proposals due August 27, 2026 at 10:30 a.m. Central Time and questions due August 20, 2026. The contract is a requirements-based agreement with no guaranteed volume.

Respondents must complete and submit Exhibit A (HHS Solicitation Affirmations) affirming compliance with 62 conditions, including E-Verify participation, suspension and debarment verification, disclosure of artificial intelligence systems and prior state employment, cybersecurity training completion, and compliance with Texas prohibitions on Israel boycott, firearm-industry discrimination, and human trafficking. All representations carry a 240-day binding offer period from the response due date.

The scope comprises Coca-Cola carbonated soft drinks, juices, and fountain-drink supplies in multiple sizes and packaging formats (32-ounce cups and lids, 5-gallon bag-in-box, 20-ounce and 14-ounce bottles, 12-ounce bottles and cans in various pack configurations). Estimated line-item quantities range from 10 to 140 cases; actual ordering is subject to hospital need adjustments during the contract term. Products must be delivered to Vernon State Hospital, 4730 College Drive, Vernon, Texas 76385 between 8:00 a.m. and 4:00 p.m. (excluding 11:00 a.m. to noon) with proper carton and pallet labeling. The vendor is responsible for all delivery charges and unloading.

Pricing must be submitted as firm, fixed, all-inclusive unit and total prices on Exhibit C. Price adjustments during the one-year contract term (September 1, 2026 through August 31, 2027) are permitted only at HHSC's discretion based on the Consumer Price Index formula or federal minimum wage increases, with supporting documentation required. The contract includes an extension option for one additional year. Bids may be submitted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room (requiring advance IAMOnline registration), or by hand delivery or overnight mail of a USB drive to PCS at 1100 W. 49th Street, Austin, Texas.