HHS0016944 Duffle bags Department of Family & Pro

The Texas Department of Family and Protective Services (DFPS), through the Health and Human Services (HHS) Purchasing division, is soliciting competitive bids for large square duffle bags intended for foster children. The procurement, identified as HHS0016944, requires duffle bags that meet specific detailed specifications, including dimensions of 25" w x 12" h x 12" d, constructed from 900 Denier water-repellant fabric, and featuring adjustable detachable shoulder straps, double handles, and a U-shaped top zipper. Bidders must submit a sample bag by January 21, 2026, for agency approval prior to contract award, with the final response deadline set for January 28, 2026, at 10:30 AM CST. The duffle bags must be available in solid colors (blue, brown, black, or grey) with minimal branding, and contractors must demonstrate capability to ship to multiple regional service locations across Texas within seven business days of order. Evaluation criteria will focus on the bidder's ability to meet specifications, delivery requirements, past vendor performance, and pricing, with awards based on best value to the State of Texas rather than lowest price alone. The initial contract term will run from the award date through August 31, 2030, with a potential one-year extension option.

The procurement does not include a specific set-aside for Historically Underutilized Businesses (HUBs), though bidders are encouraged to submit a HUB Subcontracting Plan if subcontracting opportunities exist. Contractors must comply with extensive legal and regulatory requirements, including certifications related to cybersecurity, E-Verify compliance, human trafficking prohibitions, and various state-mandated statutory provisions. The historical spending for this procurement indicates approximately 7,071 duffle bags were purchased in fiscal year 2025, with a total expenditure of $141,200, though no specific volume is guaranteed under the contract. Pricing must remain firm and fixed for the contract duration, with potential minor adjustments based on the Consumer Price Index as published by the Bureau of Labor Statistics. Successful bidders must complete additional administrative requirements, including submission of Form 1295 (Certificate of Interested Parties) through the Texas Ethics Commission prior to contract execution, and must be prepared to provide monthly reports detailing shipment quantities and tracking information.