HHS0016720 Groceries Waco Center for Youth

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued Invitation for Bid (IFB) No. HHS0016720 for grocery procurement specifically for the Waco Center for Youth. The solicitation seeks competitive bids to establish a blanket contract for food service items, including specific products like Ken's Fat Free Raspberry Vinaigrette Dressing, Star Pizza Boxes, and various Tyson chicken sandwich and wing products. Bidders must submit a comprehensive response covering at least 90% of the listed items, with firm, fixed pricing for the contract period. Delivery requirements mandate daytime delivery between 8:00 AM and 4:00 PM, excluding the noon hour, with the anticipated contract start date of October 8, 2025, and an initial term expiring on August 31, 2026. Key bid dates include September 30, 2025, for questions, and October 7, 2025, at 10:30 AM for bid responses. The evaluation criteria will consider the bidder's ability to meet specifications, performance delivery requirements, and price, with HHSC reserving the right to make single or multiple awards to achieve the best value for the state.

While a Historically Underutilized Business (HUB) Subcontracting Plan is not mandatory, it is encouraged for this procurement. The historical spend for similar goods is approximately $30,000 for the period of 9/1/2024-8/31/2025, though this does not guarantee future purchase volumes. Vendors must comply with extensive legal affirmations, including verifying no felony criminal convictions, maintaining required permits and licenses, and adhering to E-Verify requirements. The contract includes comprehensive warranty and complaint resolution requirements, mandating vendors provide a point of contact, conduct cause and effect analysis, and resolve complaints within 90 days. Potential consequences for non-compliance include vendor tracking reports and potential discontinuation of HHSC food awards. The pricing structure allows for potential future adjustments based on the Consumer Price Index, and the contract includes provisions for potential extensions to ensure continuity of service.