HHS0016711v2 Custom Wheelchair, Accessories, Parts

The Texas Health and Human Services Commission (HHSC) has issued a formal Invitation for Bid (IFB) numbered HHS0016711v2 for custom wheelchair evaluation, fabrication, fitting, accessories, and parts services specifically for the Denton State Supported Living Center. The procurement seeks comprehensive services including assessment and fitting of manual and power wheelchairs for clients not covered by Medicare or Medicaid, with additional requirements for staff and client training on wheelchair operation and maintenance. Bidders must employ a certified Assistive Technology Professional (ATP) and comply with Centers for Medicare & Medicaid Services Durable Medical Equipment funding rules. Key qualifications include a minimum of five years of relevant experience, with assigned personnel possessing at least three years of experience and being over 18 years old. Bidders must also provide three verifiable references from similar contracts within the past three years. The solicitation was posted on December 5, 2025, with questions due by December 9, 2025, and responses to be posted by December 10, 2025. The final bid submission deadline is January 5, 2026, at 10:30 AM Central Time.

The procurement includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan with a 21.1% HUB utilization goal for this commodities contract. Respondents must demonstrate good-faith effort through one of five specified methods, including using only HUB subcontractors or providing written solicitations to HUB vendors. The contract value threshold is $100,000 or more, including renewals and amendments. The initial contract term runs from the award date through August 31, 2026, with two optional one-year renewal periods and a potential additional one-year extension. Historical spend for similar services is approximately $150,000 for fiscal year 2025, though this is provided only as a guideline. Pricing must be firm and fixed for the entire contract life, with potential adjustments based on Consumer Price Index or federal minimum wage increases at HHSC's discretion. Background checks are required for all contractor personnel accessing state property, with associated costs to be borne by the contractor. Noncompliance with HUB requirements could result in contract breach and potential debarment from state contracting for up to five years.