HHS0016521 Frozen food Rusk State Hospital

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are soliciting competitive bids for frozen food products for Rusk State Hospital through Invitation for Bid (IFB) No. HHS0016521. The procurement covers approximately 15 different line items including meat products, frozen prepared foods, condiments, and disposable paper products, with specific requirements for branded items like Hillshire Farms hot links, Chef America Hot Pockets, frozen corndogs, and whole grain muffins. The initial contract term will run from September 1, 2025, through August 31, 2026, with potential extension options for up to one additional year. Bidders must submit pricing for the Exhibit C Price Sheet, with a requirement that at least 90% of items must be bid to be considered for award. The evaluation will be based on best value to the state, considering factors such as meeting specifications, performance delivery capabilities, and price. The bid is posted on July 22, 2025, with responses due by August 5, 2025, at 10:30 AM, and vendors must provide firm, fixed pricing for the entire contract term.

The solicitation includes comprehensive legal and ethical requirements for potential vendors, including mandatory compliance with state and federal regulations such as anti-discrimination laws, E-Verify requirements, and cybersecurity training. While no specific set-aside designations are explicitly detailed, vendors must certify they are not boycotting certain industries and comply with state legislative requirements concerning business practices. The historical spend for similar goods is approximately $75,000 for the period of 9/1/2024-8/31/2025, though this does not guarantee specific purchase volumes. HHSC reserves the right to make single or multiple awards and will conduct a comprehensive review of vendor performance, including potential examination of past performance reports and reference checks. Vendors must also complete detailed solicitation affirmations, including certifications related to business practices, legal compliance, and ethical conduct. The contract includes rigorous warranty and complaint resolution provisions, requiring vendors to resolve any product issues within 90 days and potentially face discontinuation of food awards for unacceptable responses.