HHS0016312 Anti-Barricade, Medication Room and Shower Doors

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) numbered HHS0016312 for Anti-Barricade, Medication Room, and Shower Doors for the Rio Grande State Center located in Harlingen, Cameron County. The procurement seeks specialized door systems designed to enhance staff safety and patient protection in mental healthcare facilities, specifically including six anti-barricade doors for isolation rooms (42x84 opening size), two medication room doors, and 19 printed shower doors with specific technical requirements. The solicitation requires bidders to provide comprehensive door replacements with custom finishes like Plain Sliced White Maple, specific hardware components, and precise installation specifications. Bidders must submit responses electronically through the HHS Online Bid Room by July 10, 2025, at 10:30 AM, with questions due by June 30, 2025. The anticipated contract start date is July 11, 2025, with an initial contract term expiring on August 31, 2025. Award will be made to the bidder providing the best value to the State of Texas, considering factors such as meeting specifications, performance delivery capabilities, and price. Both HHSC and the Department of State Health Services (DSHS) will be entitled to use the resulting contract.

The solicitation includes comprehensive legal requirements mandating that bidders comply with numerous Texas state regulations, including anti-discrimination policies, cybersecurity training, and restrictions on doing business with certain entities. While no specific set-aside designations are explicitly mentioned, bidders must complete detailed affirmations regarding their business practices, tax status, and potential conflicts of interest. The historical spend for similar goods is estimated between $50,000 and $100,000, depending on the number of doors needed for 2024-2025. The contract includes provisions for potential one-year extensions subject to funding availability, with the critical caveat that there is no guaranteed volume or compensation, and all contracts are subject to appropriations. Bidders must submit firm, fixed prices using the provided Pricing Sheet (Exhibit C) and demonstrate compliance with extensive legal and operational requirements outlined in the solicitation package. The procurement emphasizes that technical difficulties during electronic submission will not be grounds for protesting a contract award, and bidders must complete a new Enterprise Portal registration even if they have prior access.