HHS0016158 Kitchen Equipment North Texas State Hospital-Wichita Falls

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) No. HHS0016158 for kitchen equipment procurement for the North Texas State Hospital in Wichita Falls, specifically seeking two primary items: a Vulcan C24EA6PLUS Electric Convection Steamer and a Kratos 29Y-063 Double Deck Full Size Electric Convection Oven. The solicitation was posted on June 9, 2025, with bid responses due by June 23, 2025, at 10:30 AM Central Time. The contract will commence on the award date and expire on August 31, 2025, with potential one-year extension options. Bidders must submit 100% of the requested items and meet strict technical specifications, including precise electrical requirements, dimensions, and performance standards for commercial kitchen equipment. Evaluation criteria will focus on providing the best value to the State of Texas, considering factors such as specification compliance, performance delivery, and pricing. The historical spend for similar goods is approximately $31,000, and vendors must submit firm, fixed prices using the provided Pricing Sheet (Exhibit C).

While a Historically Underutilized Business (HUB) Subcontracting Plan is not mandatory, bidders are encouraged to submit one if subcontracting opportunities exist. Potential respondents must complete comprehensive legal affirmations, including verifying no felony convictions, confirming compliance with state and federal regulations, and certifying no conflicts of interest. The procurement requires vendors to participate in the E-Verify program and comply with cybersecurity training requirements. Bidders must register for the Enterprise Portal and obtain HHS Online Bid Room credentials, with a potential registration process taking up to five business days. The solicitation emphasizes strict requirements for vendor eligibility, including adherence to anti-discrimination policies, data protection standards, and specific state contract regulations. While no specific incumbent vendors are mentioned, the procurement appears designed to replace or upgrade existing kitchen equipment at the North Texas State Hospital, with a focus on commercial-grade electric convection ovens and steamers.