HHS0016028 Blanket Order for HVAC Filters

The Texas Health and Human Services Commission (HHSC) has issued a Formal Invitation for Bid (IFB) No. HHS0016028 for a blanket order of HVAC filters for the San Angelo State Supported Living Center, targeting Hunt County. The procurement seeks MERV 5 pleated HVAC filters in various sizes (1" and 2" thickness), with 10 pleats per foot, to be delivered quarterly on specific dates (September 6, 2025, December 2, 2025, March 3, 2026, and June 2, 2026). The initial contract term runs from September 1, 2025, through August 31, 2026, with potential extension options for an additional year. Bids are due on May 21, 2025, at 10:30 AM Central Time, with delivery to 11640 N US Hwy 87 in Carlsbad, TX. The evaluation criteria will focus on providing the best value to the State of Texas, considering factors such as meeting specifications, performance capabilities, and pricing. Bidders must submit firm, fixed prices using the provided Pricing Sheet (Exhibit C) and comply with specific delivery and labeling requirements.

The solicitation encourages participation from Historically Underutilized Businesses (HUBs) and requires bidders to complete extensive affirmations regarding legal compliance, ethical standards, and business practices. Vendors must certify compliance with Texas state laws, including E-Verify requirements, anti-discrimination standards, and various governmental regulations. While no specific incumbent vendors are mentioned, the historical spend for similar goods is approximately $36,000 for the contract period. The procurement does not guarantee specific order quantities, and HHSC reserves the right to make single or multiple awards to achieve the best state value. Bidders must navigate a two-step registration process for the HHS Online Bid Room, which can take up to five business days to receive login credentials. The solicitation covers multiple facilities with varying filter requirements, with total filter counts ranging from 2 to 83 filters per location across different facility types including Home, Support, Admin, Canteen, and Daycare.