HHS0015894v2 Consumer Microbiology Testing

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) are seeking competitive bids for Consumer Microbiology Testing Supplies through Invitation for Bid (IFB) No. HHS0015894v2. The procurement targets specialized testing supplies and kits used for food, water, dairy, and shellfish testing, specifically focusing on Charm brand products including Quantitative Aflatoxin Tests, Penicillin-G Standard Tests, Beta Lactam and Tetracycline test kits, and associated control standards. Bidders must provide a letter from Charm Sciences confirming authorized bidder status and ensure all products have at least 4 months of expiration upon receipt. The solicitation requires strict compliance with multiple scientific and regulatory standards, including ISO 17025:2017, TNI 2016, College of American Pathologists (CAP), and FDA requirements. The bid was posted on July 8, 2025, with responses due by July 23, 2025 at 10:30 AM, and the anticipated contract period runs from September 1, 2025 to August 31, 2026, with potential renewals extending through August 31, 2030. Award will be based on best value, considering bidder compliance with specifications, performance delivery requirements, and pricing.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Pricing must be firm and fixed for the initial contract term, with potential Consumer Price Index (CPI)-based adjustments during renewal periods. The historical spend for similar goods is $94,531.07 for the period 2022-2025, though this does not guarantee future purchase volumes. Bidders must complete and submit multiple required documents, including Exhibit A (HHS Solicitation Affirmations), Exhibit C (Price Sheet), and potential Addendum Acknowledgement Forms. Failure to submit required attachments may result in bid disqualification. The procurement contact is Courtney Meads, reachable at 512/406-2478, who will oversee the competitive bidding process. Vendors must also comply with extensive legal and operational requirements outlined in the HHS Uniform Terms and Conditions, including provisions related to civil rights, E-Verify program participation, insurance requirements, confidentiality obligations, and cybersecurity standards.