HHS0015802 Auto Scrubbers, Floor Machine, and Cleaning Machine/System

The Texas Health and Human Services Commission (HHSC) has issued Invitation for Bids (IFB) No. HHS0015802 for auto scrubbers, floor machines, and cleaning machine/systems to be delivered to Richmond State School. The procurement specifically seeks five industrial cleaning equipment items: two Clarke CA60 20B 20 Boost Walk-Behind Floor Scrubbers, two Clarke CFP PRO 20HD Rotary Floor Machines, one KaiVac 1250 Compact No-Touch Cleaning System, and one KaiVac 1750 Mid-Size No-Touch Cleaning Machine (or equivalent items). Bidders must submit responses by February 12, 2025, at 10:30 AM Central Time, with questions due by February 5, 2025. The evaluation will be based on best value to the State of Texas, considering price, bidder's ability to meet performance requirements, and conformance with specifications. The initial contract term will begin on the purchase order date and continue until contract terms are met, with a possible one-year extension option. Vendors must submit pricing on the provided Exhibit C Pricing Sheet with firm, fixed prices inclusive of all labor, equipment, materials, and related expenses.

While Historically Underutilized Business (HUB) subcontracting is not mandatory for this procurement, vendors identifying subcontracting opportunities are encouraged to submit a HUB Subcontracting Plan. Bidders must comply with numerous state-specific requirements, including cybersecurity training, E-Verify participation, and certifications regarding boycotts, foreign ownership, and critical infrastructure. The solicitation includes comprehensive affirmations covering public information act compliance, employment verification, and various state-specific certifications. Submission methods include email to pcsbids@hhsc.state.tx.us, the HHS Online Bid Room (which requires a two-step registration process), or USB drive delivery. Vendors must complete and submit multiple exhibits, including Exhibit A (Solicitation Affirmations), Exhibit B (Terms and Conditions), and Exhibit C (Pricing Sheet). While no specific contract value is explicitly stated, the procurement is for specific industrial cleaning equipment to be delivered to Richmond State School, with pricing to be determined through the competitive bidding process.