HHS0015761 IFB for Incubator, probes, pipettors, and precision balances for DSHS Austin Laboratory.

The Texas Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) have issued an Invitation for Bids (IFB) HHS0015761 for laboratory equipment to be used at the DSHS Austin Laboratory. The procurement seeks to acquire specific scientific instruments, including one Thermo Scientific Heratherm Peltier Low Temperature Incubator (180L, with temperature range 5-70C), twelve replacement probes for a VWR 4000 model, four Eppendorf Reference 2 single-channel fixed 100mL yellow pipettors, and four Advanced MX4002 Precision Balances. Vendors are allowed to propose "or equal" alternatives to the specified equipment, provided they submit sufficient supporting documentation for evaluation. The solicitation requires bidders to complete and submit Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet), with failure to submit either document resulting in bid disqualification. Key dates include a questions deadline of January 10, 2025, with answers posted by January 13, 2025, and bid responses due on January 14, 2025, at 10:30 AM Central Time. The anticipated contract start date is January 15, 2025, with potential for a one-year extension at HHSC's discretion.

The solicitation does not specify any explicit set-aside designations or restrictions on responding organizations. Pricing must be firm and fixed for the duration of the contract, with bids submitted in US dollars through multiple acceptable methods: email to pcsbids@hhsc.state.tx.us, via the HHS Online Bid Room, or by USB drive delivery. The historical spend for similar goods and services was approximately $27,000 for the period through August 31, 2024, which provides a benchmark for the potential contract value. Bidders must comply with various state requirements, including E-Verify participation, cybersecurity training, and certifications regarding boycotts and foreign ownership. The procurement requires comprehensive documentation, including detailed business information, tax identification numbers, and compliance with Texas Public Information Act requirements. Vendors must also complete a two-step registration process for the HHS Online Bid Room, which can take up to five business days to receive credentials.