Hematology Testing

University Medical Center of El Paso, located in El Paso County, Texas, is seeking proposals for a comprehensive hematology testing solution through Request for Proposals (RFP) number 705-01-26-001. The procurement involves acquiring fully automated hematology analyzers capable of processing up to 100 CBC+Diff samples per hour, with equipment to be installed across seven locations including the main laboratory, stat lab, and five satellite clinics. Vendors must provide complete solutions including instrumentation, reagents, maintenance, training, and support services on a Cost Per Reportable Result (CPRR) basis. Key deliverables include integrated slide processing systems, middleware software, and compatibility with the existing Roche Cobas 8100 laboratory automation line. Evaluation criteria will be weighted as follows: meeting scope of work (30%), equipment proposed costs (20%), maintenance and service (10%), minimal medical technologist involvement (30%), and efficiency including turnaround times and specimen handling (10%). Critical deadlines include January 22, 2026, at 2:00 p.m. Mountain Time for written questions, and February 3, 2026, at 2:00 p.m. MT for proposal submissions through the Bonfire Procurement portal. The selection timeline is estimated at three to six weeks following the proposal submission deadline.

The RFP does not specify specific set-aside designations or restrictions on responding organizations. The current infrastructure includes a Roche Cobas 8100 laboratory automation line and Softlab LIS, which require integration with the new system. Vendors must obtain a Certificate of Networthiness from NETCOM within six months of award and ensure compatibility with existing network infrastructure. Based on 2025 projections, the annual test volume is approximately 289,100 tests, with the main laboratory accounting for 212,288 tests. The contract structure includes a one-year base period with six optional renewal years, suggesting a potential multi-year engagement. While no specific maximum contract value is provided, vendors must maintain liability insurance of at least $1,000,000 per incident and $3,000,000 aggregate. The Hospital District reserves the right to reject any or all proposals and negotiate final terms, indicating flexibility in the procurement process.