Heavy Equipment Repair and Maintenance Services at Waco Center for Youth

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016229v2) for Heavy Equipment Repair and Maintenance Services at the Waco Center for Youth. The procurement seeks a contractor to provide repair and maintenance services for three specific pieces of equipment: a 240 Massey Ferguson tractor, a New Holland 555E backhoe, and a 2002 Chevy bucket truck. The contract will run from September 1, 2025, to August 31, 2028, with the contractor required to be located within 20 miles of the facility. Key performance requirements include responding within 24 hours of equipment failure notification, returning repaired equipment within one week, and performing services during operating hours of 8:00 am to 4:30 pm Monday through Friday. Bidders must have a minimum of five years of relevant experience and provide three verifiable references. The bid is due on July 15, 2025, at 10:30 AM, with evaluation criteria focused on the lowest price per line item or total, ultimately selecting the bidder offering the best value to the State of Texas.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must maintain current general liability and auto liability insurance, submit detailed maintenance checklists, and adhere to strict facility conduct rules, including prohibitions on sexual offenders, drugs, and alcohol on premises. While specific contract value is not disclosed, the procurement requires bidders to provide detailed pricing information, including standard and emergency hourly labor rates, pick-up and delivery fees, and parts markup percentage. Bidders must complete comprehensive documentation, including Exhibit A Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference Form, with failure to submit these potentially resulting in bid disqualification. The contract includes additional compliance requirements such as using the E-Verify system, adhering to civil rights laws, and conforming to enterprise information management standards. While no renewal options are explicitly stated, HHSC reserves the right to extend the contract for up to one year to ensure service continuity.