Heavy Equipment Repair and Maintenance Services at Waco Center for Youth

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) No. HHS0016229 for Heavy Equipment Repair and Maintenance Services at the Waco Center for Youth. The procurement seeks a contractor to provide repair and maintenance services for three specific pieces of equipment: a 240 Massey Ferguson tractor, a New Holland 555E backhoe, and a 2002 Chevy bucket truck. The contract will run from September 1, 2025, to August 31, 2028, with the contractor required to be located within 20 miles of the facility. Bidders must have a minimum of five years of relevant experience and provide three verifiable references. Key performance requirements include responding to equipment failure within 24 hours and returning repaired equipment within one week. The evaluation will be based on the bidder meeting or exceeding specifications, ability to meet performance delivery requirements, and price, with HHSC reserving the right to make a single or multiple awards to achieve the best value for the state. Responses are due by June 18, 2025, at 10:30 AM Central Time, with pricing required to be firm and fixed for the entire contract period.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet comprehensive insurance requirements, including commercial general liability, commercial automobile liability, and professional liability insurance. The bidding process requires submission of multiple documents, including a completed Exhibit A HHS Solicitation Affirmations, Exhibit D Bidder Reference and Contractor Qualifications Form, and documentation of minimum experience and qualifications. While the specific budget range is not directly stated, the pricing sheet requires vendors to provide detailed information including standard and emergency hourly labor rates, pick-up and delivery fees, parts markup percentage, and labor warranty details. Potential bidders must navigate a two-step registration process for the Enterprise Portal and HHS Online Bid Room, which can take up to five business days to complete. The solicitation emphasizes strict compliance with submission requirements, with failure to adhere to specified forms and delivery methods potentially resulting in disqualification.