Heavy Duty Shelving

The City of Philadelphia is conducting a micro purchase procurement for Heavy Duty Shelving through the PHLContracts platform. This procurement seeks quotes for 26 different shelf unit configurations in both 72-inch and 84-inch heights, with widths ranging from 36 to 96 inches, depths from 18 to 36 inches, and weight capacities between 2,600 and 4,000 pounds per shelf. The selected vendor must be the lowest responsive and responsible bidder and is required to quote all items to be eligible for award; the contract will be awarded as a whole or by line item, whichever is in the City's best interest. A critical requirement is that the winning vendor must provide both delivery and full on-site assembly of all shelf units, with all associated costs included in the submitted quote. All prices must be submitted net and exclusive of taxes, quotes must remain valid for 60 days from submission, and products must be delivered FOB Destination Point with payment contingent upon delivery and City approval. The bid submission deadline is May 1, 2026, with the contract term set at 365 days from the effective date.

This procurement carries no specific set-aside designations for disadvantaged enterprises, though the City encourages participation from Local Business Entities (LBEs) and has made optional an LGBTQ Applicant Opportunity Data Form for vendors to voluntarily identify themselves as beneficially owned and controlled by LGBTQ persons and to report any third-party certifications such as MBE, WBE, DSBE, or DBE designations. The awarded vendor must maintain workers' compensation insurance at statutory limits, general liability insurance with a minimum of $500,000 per occurrence, and automobile liability insurance with a minimum of $300,000 per occurrence, and must certify compliance with all local, state, and federal laws including Philadelphia's business tax requirements and ethics regulations. No incumbent vendors or existing contractors are identified in the procurement documents. The micro purchase limit is currently less than $43,000, with this threshold adjusted annually by the Consumer Price Index for All Urban Consumers (CPI-U) percentage increase from January 1, 2020, rounded to the nearest $1,000, establishing the maximum contract value for this opportunity.