Heating/air conditioning service/repair RFP 2025-2026

Teague Independent School District (TISD) is seeking proposals for comprehensive HVAC service and repair through a Request for Proposal (RFP) for the 2025-2026 academic year. The procurement seeks an on-call HVAC maintenance contractor to provide emergency and routine heating, ventilation, and air conditioning services for all district facilities. Proposals are due by 10:00 a.m. on June 26, 2025, with an anticipated contract award on August 5, 2025, and an initial contract period running through June 30, 2026. Contractors must be fully licensed in Texas for environmental air conditioning and commercial refrigeration, with EPA certification for technicians. Key service requirements include same-day emergency response, timely repairs, and equipment replacements using energy-efficient models with a minimum SEER rating of 13. The RFP specifies detailed pricing structures, including separate hourly rates for regular business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) and after-hours/weekend/holiday rates, with repair parts and materials to be priced on a cost-plus percentage basis.

The solicitation requires contractors to provide proof of workers' compensation insurance and general liability coverage of at least $500,000. Specific administrative requirements include criminal history disclosure and certification regarding non-boycott of Israel. While no specific set-aside designations are mentioned, the RFP indicates that all new equipment installations must include a one-year labor warranty. Invoicing will be processed on a net 30-day basis with no late fees permitted. Though a specific budget range is not explicitly stated, the comprehensive nature of the HVAC services and potential for equipment replacement suggests a potentially significant contract value. The RFP allows for potential contract renewal after the initial one-year term, providing opportunity for continued partnership with the selected HVAC service provider. Prospective bidders should carefully review all specifications and ensure complete compliance with the technical and administrative requirements outlined in the document.