ESBD_427261_1749573382531_2025-2026 HVAC RFP Specs (1).docx

TEAGUE ISD

420 N. 10TH AVENUE

TEAGUE, TX 75860

254.739.1309 254.739.5223 (fax)

WWW.TEAGUEISD.ORG

PROPOSAL TITLE: Heating/Air Conditioning Service/Repair Sealed proposals will be received by the Teague Independent School District at the School Administration Business Office, 420 N. 10th Avenue, Teague, TX 75860, for electrical supplies, equipment and contracted services.

GENERAL CONDITIONS:

Proposals for heating/air conditioning (HVAC) services/repairs will be received at the Administration Business Office until 10:00 a.m., THURSDAY, JUNE 26, 2025. Proposals should be clearly marked “HEATING/AIR CONDITIONING SERVICE/REPAIR RFP – JUNE 26, 2025”. Any proposal may be withdrawn prior to the scheduled time.

Any proposal received after the time specified shall not be considered.

Proposals are expected to be considered and/or awarded at the regularly scheduled board meeting, Tuesday, August 5, 2025 at 5:15 pm. at the Teague ISD Administration Building, 420 N. 10th Avenue, Teague, TX 75860. Those submitting a proposal or their representatives are welcome to be present.

The Board of Trustees reserves the right to reject any and all proposals, and to accept the proposal that appears to be in the best interest of the district.

The vendor(s) awarded the proposal will be required to meet the criteria set by the Teague Independent School District. The criteria states, “Teague Independent School District reserves the right to discontinue business with the company if they fail to deliver satisfactorily. Items deemed damaged or unusable will be returned to the vendor for credit.”

No charge will be allowed for Federal, State or City taxes for which Teague ISD is exempt. The price proposed shall be net and shall not include the amount of any such tax. Exemption certificate, if required, will be furnished.

All proposals must have an authorized signature.

If additional information is required, please call 254-739-1309 or email lacockerham@teagueisd.org.

REQUEST FOR PROPOSAL (RFP)

Teague ISD

RFP TITLE: Heating/Air Conditioning Service/Repair

SEALED RFPS WILL BE RECEIVED UNTIL 10:00 A.M., THURSDAY, JUNE 26, 2025

RETURN RFPS TO:

TEAGUE ISD

420 N 10th AVENUE

TEAGUE, TX 75860

ATTN: LESLIE COCKERHAM

All bids must be submitted in a sealed envelope on the enclosed RFP form and received on or before the time specified above. The RFP envelope must be clearly marked ““HEATING/AIR CONDITIONING SERVICE/REPAIR RFP – JUNE 26, 2025 ATTN: LESLIE COCKERHAM”

SCOPE

TEAGUE ISD is now accepting formal sealed RFPs for the repair and service of the TISD Heating/Air Conditioning Units.

This contract will be effective from August 5, 2025 through JUNE 30, 2026 with an option to renew at the end of the one-year term.

SPECIFICATIONS

The service will be for an on-call basis for all TEAGUE ISD Facilities.

Successful bidder(s) will be on-call to TISD with a same day response time for emergency breakdowns to service and/or repair TISD’s HVAC units as necessary. Work shall be done in a timely and orderly manner and all work areas shall be kept free from any safety hazards. Work areas shall be left clean and as close to original condition as possible.

Any work that is required will be cleared with one of the following persons: Craig Carpenter, Director of Operations or his successor or designee: 254-739-1314.

All work must be approved by one of the above-named persons prior to commencement of any work.

The hourly rate for the service call will commence when the Contractor arrives at the specified location and contacts the appropriate TISD personnel.

Any units that need replacing will be replaced with an energy efficient unit with a SEER minimum of no less than 13.

The successful bidder will supply all necessary personnel, tools, and equipment to accomplish installation, service, and/or repair of Heating, Ventilating, and Air Conditioning (HVAC) units and systems. All costs associated with the installation, service, and/or repair of HVAC units and systems must be included in the hourly rate. The bidder will bid a regular hourly rate (hours from 8:00 a.m. to 5:00 p.m. Monday through Friday) and an after-hours/weekend/holidays hourly rate (hours from 5:00 p.m. to 8:00 a.m., weekends, and school designated holidays). The bidder will bid repair parts and materials (including replacement units) as a separate expense priced on a cost plus % price.

All repair parts and materials (including replacement units) will include the standard manufacturer’s warranty. All installations of new equipment must include a 1-year warranty on labor.

The successful bidder must be fully licensed to perform HVAC work in the State of Texas. The license must include endorsements for both environmental air conditioning and commercial refrigeration and process cooling and heating. Contractor and technicians must each have EPA certification. A copy of licenses and certifications shall be furnished upon request. Inability to furnish copies of these licenses and certifications will result in non-payment and termination of contract.

Any equipment/repairs currently under warranty will be excluded from this RFP until the warranty expires.

Certification Regarding Boycotting of Israel: Pursuant to sections2270.001-.002, 808.001-.006, .051-.057,.101-.102 of the Texas Government Code, the contractor hereby certifies and verifies that neither the contractor, nor any affiliate, subsidiary, or parent company of the Contractor, if any (the “Contractor Companies”), boycotts Israel, and the Contractor, and Contractor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include terminating business activities or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory

INSURANCE

TISD will require proof of Workers Compensation Insurance.

Successful bidder shall provide TISD with a Certificate of Insurance evidencing general liability coverage of no less than $500,000.00.

Inability to provide proof of either insurance will result in non-payment and termination of contract.

CRIMINAL HISTORY

Before entering into a contract with the District, the successful bidder must give notice to the District if an employee, owner or operator of the business has been convicted of a felony. The District may terminate the contract if the District determines that an employee or business failed to give such notice or misrepresented the conduct resulting in a conviction.

The District will obtain criminal history record information that relates to the successful bidder and his employees.

CONTRACT

The bidder reserves the right to charge any price desired as long as it does not exceed the RFP price.

All invoices will be paid on a net 30 day basis. No late fees are to be accessed against the District.

INVOICES

Invoices must show the address where the service was required. Invoices must be sent to:

TEAGUE ISD

420 N 10th AVENUE TEAGUE, TX 75860

ATTN: ACCOUNTS PAYABLE

The undersigned affirms they have familiarized themselves with the local conditions under which the work is to be performed and have satisfied themselves of matters that may be incidental to the work before submitting an RFP.

Bidders must submit their RFPs on the attached forms and they must be originally signed.

By submitting and signing the attached RFP forms, each bidder is indicating that he has read and understood the instructions, terms, conditions, specifications, and invitation to bid and agrees to comply with and be bound by its precepts. Submission of an RFP form shall constitute an offer on such terms that shall remain open and irrevocable until such time as an RFP submitted on same has been accepted by the TISD.

Continuing non-performance of the vendor in terms of specifications shall be basis for termination of the contract by TISD. TISD shall not pay for work, equipment, or supplies that are unsatisfactory. Vendors will be given a reasonable opportunity before termination to correct the deficiencies. However, this shall in no way be construed as negating the basis for non-performance termination.

The Conflict of Interest Questionnaire shall be filed as addressed in the questionnaire.

TEAGUE ISD reserves the right to accept and/or reject any and all RFPs or proposals for any reason whatsoever.

APPLICABLE DATES AND TIMES

The RFPs will be opened in the TEAGUE ISD Business Office, 420 N. 10th Avenue, Teague, TX 75860, at 10:00 a.m., Tuesday, JUNE 26, 2025.

RFPs will be considered for award at the regularly scheduled Board of Trustee Meeting on Tuesday, July 26, 2025, beginning at 5:15 p.m.

TITLE

The RFP must be submitted in a sealed envelope with the following written on the outside lower left-hand corner of the envelope

“HEATING/AIR CONDITIONING SERVICE/REPAIR RFP – JUNE 26, 2025 ATTN: LESLIE COCKERHAM” The RFP envelope must also have the bidder’s complete return address in the upper left- hand corner of the outside of the envelope.

TEAGUE ISD

HEATING/AIR CONDITIONING SERVICE/REPAIR RFP DUE- 10:00 A.M., June 26, 2025

Bidder’s Name:

Company Name:

Address:

Mailing Address:

City/State/Zip:

Phone Number: ( ) Fax Number: ( )

Contact Person:

Email:___________________________________________________________________

Regular Hourly Rate: $

After Hours/Weekend/Holiday Rate: $

Cost Plus %

Signature:

Printed Name and Title:

Date:

Felony Conviction Notice

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states "a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony."

Subsection (b) states "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract."

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

VENDOR'S NAME : AUTHORIZED COMPANY OFFICIAL'S NAME (PRINTED):

A. My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.

Signature of Company Official:

B. My firm is neither owned nor operated by anyone who has been convicted of a felony: Signature of Company Official:

C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:

Name of Felon(s):

Detail of Conviction(s): Signature of Company Official: