Heating, Ventilation and Air Conditioning (HVAC) Maintenance & Repair Service

City of Everett, Washington is soliciting sealed bids under Invitation for Bid 2026-046 for HVAC maintenance and repair services across 48 City-owned facilities, with questions due November 6, 2026 and bids due November 17, 2026 at 2:00 p.m. Pacific Time. Work on Distech Controls systems requires a current authorized integrator certification, and bidders must maintain current Washington State business registration, unified business identifier, industrial insurance coverage, and employment security department numbers.

Scope covers scheduled inspection and maintenance under ASHRAE Standard 180, on-call service calls, and repairs on HVAC systems and refrigeration compressors, with compliance to state environmental and energy standards. Scheduled maintenance runs quarterly, four visits annually at each location. Forty-seven facilities are located primarily in Everett, and one, the Water Filtration Plant, is in Monroe. Urgent repair calls require a response within four hours during non-business hours, and non-urgent repairs require an estimate or completion upon City approval. Workers need background checks and City identification badges before starting work. All labor must comply with Washington prevailing wage requirements under Chapter 39.12 RCW, using rates applicable to Snohomish County public works projects, with Intent to Pay Prevailing Wages and Affidavit of Wages Paid filings with the Washington Department of Labor and Industries. Repairs carry a one-year warranty, and each visit requires a comprehensive service report.

Pricing is submitted in three categories: quarterly maintenance visit costs per location, hourly rates for standard and overtime service calls, and a markup percentage on parts and materials, with a base estimated annual value of $10,000 referenced. The term is one year beginning December 2026, with four one-year extensions. Pricing is firm for six months, after which contractors may request increases with documented justification and City approval. The City pays within thirty days of invoice acceptance and permits no advance payments. The City will award to the lowest responsive and responsible bidder and reserves the right to reject any or all bids. A pre-bid virtual meeting was scheduled for October 9, 2026.