Heating Boiler System Maintenance and Repair Services in El Dorado, Nevada, Placer, and Sierra Counties

The California Department of Transportation (Caltrans) has issued an Invitation for Price Quote (IFPQ #03A3926) for Heating Boiler System Maintenance and Repair Services across El Dorado, Nevada, Placer, and Sierra Counties. The procurement seeks a contractor to provide comprehensive services for troubleshooting, servicing, maintenance, repair, and potential replacement of hot water and condensing boiler systems, related components, and heated hydronic concrete pads at various Caltrans owned properties and maintenance stations in District 03. Bidders must possess a current C-4 Boiler, Hot Water Heating, and Steam Fitting Contractor license and maintain DIR registration. Key deliverables include non-routine service labor (estimated at 900 hours), routine preventative maintenance (three annual instances), and materials/parts replacement. Written questions are due by February 21, 2025, at 2:00 PM, with quotes required to be submitted by February 28, 2025, at 2:00 PM. The estimated contract award date is March 7, 2025, with a proposed contract term running from June 15, 2025, to June 14, 2028.

The solicitation is specifically set aside for Small Business (SB) firms, including microbusinesses (MB), small businesses for public works (SB-PW), or disabled veteran business enterprises (DVBE). Contractors must be certified as a small business with the Department of General Services (DGS). Prevailing wages will apply for total bids exceeding $15,000, and payment bonds are mandatory for service requests surpassing $25,000. The total contract amount is capped at $461,000, with pricing structured to include hourly rates for non-routine services, annual rates for preventative maintenance, and a 10% markup on material, supply, and parts costs. Eligible bidders must demonstrate the capability to service boiler systems across the specified counties, with a focus on maintaining critical infrastructure for Caltrans facilities in District 03.