Heat Pump System- Water Pollution Control Facility

The Town of Bristol, Rhode Island, is seeking sealed bids for Bid #1075, a heat pump system project for the Water Pollution Control Facility located at 2 Plant Avenue. The procurement is an Invitation for Bid (IFB) requiring a contractor to design, furnish, install, start-up, and activate a minimum 3-Ton Heat Pump with an integrated Mini Split and controller, including all necessary electrical work, mounting equipment, and accessories. Bidders must demonstrate at least five years of experience in similar projects and provide comprehensive documentation including manufacturer cut sheets, company information, and references. Sealed bids are due by 12:00 PM local time on November 12, 2025, with a public bid opening at Town Hall, and the project must be fully operational by December 31, 2025. The contract will be awarded to the lowest evaluated bidder who meets all specified requirements, with evaluation criteria focusing on technical compliance, experience, and comprehensive project approach.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to maintain comprehensive general liability insurance of at least $1,000,000 and demonstrate worker's compensation compliance. Contractors must submit one original and one copy of their bid with all required attachments, and the Town reserves the right to reject any or all bids. The contract will be governed by Rhode Island state laws, with Bristol County designated as the appropriate legal jurisdiction for potential litigation. While a specific budget range is not disclosed, the project involves a heat pump system installation with associated electrical work, suggesting a moderate capital investment. Potential bidders should carefully review all documentation and ensure full compliance with the technical specifications and submission requirements outlined in the RFP.