Health Benefits Plan Consultant

Genesee County, New York is requesting proposals for a Health Benefits Plan Consultant under RFP 2026-108, with proposals due September 3, 2026 at 2:00 p.m. and vendor questions due by noon on August 20, 2026. The consultant must be independent and not affiliated with any commercial health care plan — a core eligibility filter.

The scope encompasses market liaison activities including issuing RFPs for medical, prescription, vision, dental, and flexible benefits; plan analysis and audit functions; client management and regulatory compliance; data management and reporting; plan redesign facilitation; and regulatory guidance on federal legislation impacts. The County requires certificates of insurance covering commercial general liability ($1 million combined single limit / $2 million aggregate), workers' compensation (statutory), and professional liability ($1 million).

The initial contract term runs from February 1, 2027 through January 31, 2028, with an option to renew for four additional one-year periods upon mutual written consent if in the County's best interest. No fixed contract value is stated; pricing shall be submitted on the County's form with separate line items for each contract year.

Evaluation employs a 100-point scale across thoroughness of proposal, proposed work plan and schedule, understanding of project, cost of services, relevant experience within New York State, qualifications of assigned personnel, RFP compliance, adequacy of resources, history of union communication, quality of references, and independence from commercial health plans. The County reserves the right to conduct interviews with selected proposers and to reject any or all proposals. Proposals must include one original and four copies submitted in sealed envelopes to Genesee County Purchasing Department, County Building #1, Room 317A, 15 Main Street, Batavia, New York 14020. Respondents must submit non-collusion statements, vendor responsibility certifications, Iran Divestment Act compliance, and sexual harassment prevention policy certifications. Anticipated vendor selection is September 30, 2026, with Legislature approval expected October 14, 2026.