HCC RFP25-004 Non-Credit Class Schedules

Hagerstown Community College (HCC) is seeking proposals for a printing and mailing contract for non-credit class schedules through RFP25-004. The procurement involves producing and delivering an estimated 106,000 to 109,000 class schedules three times annually, totaling approximately 321,000 units for the upcoming fiscal year. Specific requirements mandate that the winning printer must use their own transportation vehicles for delivery, with no third-party delivery options permitted. The contract will be effective from July 1, 2025, through June 30, 2026, with potential renewal options for two additional one-year periods. Interested vendors must register and access detailed bid information through HCC's Bid Procurement Board website, with a mandatory login process to download comprehensive RFP documentation. The question and answer period for this procurement is open until 2:00 PM on April 18, 2025, with all inquiries to be submitted to bids@hagerstowncc.edu. Vendors are advised to consistently monitor the website for potential addenda or updates to the original posting.

While the RFP does not explicitly outline specific set-aside designations or disadvantaged enterprise requirements, vendors must carefully review all documentation for potential qualifying criteria. The procurement is geographically situated in Washington County, Maryland, with a specific focus on serving Hagerstown Community College's non-credit educational programming. Though precise budget ranges are not specified in the available documentation, the scale of the project suggests a substantial printing and mailing contract covering multiple schedule productions throughout the fiscal year. The comprehensive nature of the RFP indicates a preference for established printing vendors with demonstrated capabilities in high-volume, multi-cycle production and distribution of educational marketing materials. Potential bidders should prepare detailed proposals that demonstrate technical capability, reliability, and cost-effectiveness in meeting the college's specific scheduling and distribution requirements.