HCBOE PC Desktop RFQ

The Habersham County Board of Education (HCBOE) in Georgia has issued a Request for Quote (RFQ) for the procurement of 68 PC desktop units. The procurement seeks Intel Core Ultra 7 265-based desktop computers configured with 32GB DDR5 memory, 512GB SSD storage, Windows 11 Pro operating system, integrated graphics, and standard connectivity ports, with a functional equivalent Dell Pro Slim Plus QBS1250 specified as acceptable. Vendors are required to submit exact model numbers, manufacturer specifications, and product brochures with each quote, and may submit multiple quotes for different models. The RFQ was posted on April 27, 2026, with a requests for information deadline of May 12, 2026, at 10:00 a.m. and a proposal deadline of May 27, 2026, at 10:00 a.m. Pricing must be provided on a direct purchase basis without trade-in programs or installation services included, and all quotes must include shipping timelines from purchase order issuance to delivery. The hardware delivery must be capable of being received at a location with a tractor-trailer dock capable of receiving pallets at single height without double stacking, and the District has requested information regarding options to divide the total order into multiple shipments over two or more weeks. No site visits or bidder's conference has been scheduled, and the District explicitly excludes installation, deployment, and white glove services from this procurement.

The RFQ documentation does not specify any set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. Vendors are instructed to indicate any applicable Georgia State contract numbers or other contract vehicles if applicable, suggesting that quotes may be submitted under existing state purchasing agreements. No incumbent vendors or current contractors are identified in the available documentation. The budget range or award value for this procurement has not been disclosed in the posted materials. Interested parties must register as prospective respondents and direct all inquiries in writing to Jennifer Rider, Technology Coordinator, at jrider@habershamschools.com. The Habersham County Board of Education reserves the right to reject any and all proposals and waive technicalities in its evaluation and award process.