HAZMAT Cleanup/Drum Handling

The City of Pittsburgh, Office of Management and Budget, on behalf of the Department of Public Safety, is soliciting bids through Invitation for Bid #2025-IFB-207 for comprehensive HAZMAT Cleanup and Drum Handling services. The procurement seeks a certified contractor capable of providing 24/7/365 emergency and non-emergency hazardous materials response and remediation services throughout Pittsburgh and a 50-mile radius. Required services encompass oil and hazardous chemical spill control and cleanup, groundwater pollution identification and removal, tank cleaning and testing, drummed waste testing and disposal, vacuum truck services, explosive and reactive chemical handling, waste oil collection, fuel tank cleaning, vehicle salvage operations, and laboratory analysis capabilities including PCB identification within 24 hours. The contractor must maintain decontamination units supporting up to 12 personnel with running water, eyewash, and shower facilities and provide detailed hourly and daily rates for both emergency response personnel (Response Manager, Field Supervisor, Spill Technicians, Operators, Clerical Aid, and Technical Consultant) and non-emergency personnel (Project Manager/Chemist, Field Supervisor, Equipment Operator, and Technician), as well as equipment services including vacuum trucks, skid loaders, company vehicles, and tractors with trailers. Mandatory qualifications include Pennsylvania Emergency Management Agency (PEMA) HAZMAT team certification, EPA and Pennsylvania Department of Environmental Protection (DEP) approval for waste disposal, Department of Transportation hazardous waste transporter licensing, and general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with automotive liability and $5,000,000 umbrella liability coverage. The contract period runs from November 1, 2025, through October 31, 2027, with two optional one-year renewal periods. Questions must be submitted by October 17, 2025, at 5:00 p.m., with bid responses due electronically through the ProcureNow portal by October 24, 2025, at 2:00 p.m., with public bid opening scheduled for 3:00 p.m. the same day at the Office of Management & Budget, Bureau of Procurement in Room 502 of the City-County Building.

The City has established participation goals for Disadvantaged Business Enterprises (DBEs) that bidders must demonstrate good faith efforts to meet, including 18 percent for Minority-Owned Business Enterprises (MBEs), 7 percent for Women-Owned Business Enterprises (WBEs), 5 percent for Veteran-Owned Small Businesses (VOSBs), and 3 percent for LGBTQIA+-Owned businesses. Bidders are required to submit detailed documentation of their DBE engagement strategies and obtain signed letters of commitment from any participating DBE subcontractors. All pricing must be submitted on a firm, fixed basis with no escalation permitted, and all bids require a guarantee of up to 5 percent of the bid total. Upon award, the contractor must furnish both a Performance Bond and Payment Bond each equal to 100 percent of the contract price, with the City named as an additional insured on all insurance policies. The contractor assumes all liability for materials once loaded and in transport, and invoices must be submitted within 30 days of work completion or delivery, with the City expecting payment of all invoices within 45 calendar days from invoicing. No specific award value or budget range has been publicly disclosed in the solicitation documents.