Hazardous Waste Removal, IFB #25-0198

The California Department of Food and Agriculture (CDFA) Plant Pest Diagnostics Branch is issuing Invitation for Bid (IFB) #25-0198 for hazardous waste removal and chemical disposal services at its facility located at 3294 Meadowview Road in Sacramento, California. The procurement encompasses comprehensive hazardous waste management services including consultation on waste classification and containerization, proper waste stream determination, transportation, labor, and supply packaging for pesticide and chemical waste generated by five on-site laboratories specializing in Botany, Entomology, Nematology, Plant Pathology, and Seed Taxonomy and Germination. Pickups are scheduled quarterly and on an as-needed basis, occurring only Monday through Friday between 8:00 a.m. and 5:00 p.m., excluding state holidays, with no intervals exceeding 180 days. The cost proposal must include all labor, equipment, parts, materials, tools, licenses, permits, supervision, inspection, insurance, transportation, and travel expenses at California Department of Human Resources reimbursement rates. Contractors must hold a HAZ-Hazardous Substances Removal certification and comply with all EPA, California EPA, and Department of Toxic Substances Control requirements. Written questions must be submitted by April 24, 2026, with answers posted by April 29, 2026; emailed bids are due by 2:00 p.m. Pacific Time on May 5, 2026, with cost proposal opening the same date and notice of proposed award within five business days. The contract term runs from June 30, 2026, or upon final Department of General Services/Office of Legal Services approval (whichever is later) through June 29, 2029, with no renewal options available, and the contractor must commence services within 30 calendar days of full contract execution.

A mandatory three percent Disabled Veteran Business Enterprise (DVBE) participation requirement applies to this procurement, with an additional five percent Small Business preference available. The contractor must provide comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation, and Pollution/Environmental Liability ($1,000,000 per incident/$2,000,000 aggregate). Award will be made to the lowest responsive and responsible bidder based on the cost proposal, which must include unit costs for multiple categories of chemical and laboratory waste disposal, labor costs for driver and chemist services on an hourly basis, material costs for various containers ranging from 5 to 55 gallons, and itemized transportation costs for different drum sizes, with all line items requiring a dollar amount to avoid bid rejection. The contract includes compliance requirements with Uniform Administrative Requirements (2 CFR 200), civil rights standards, labor standards including Davis-Bacon Act provisions, and applicable environmental regulations. No specific budget range or award value has been disclosed in the procurement documents; pricing will be determined through competitive bidding, with the three-year contract value dependent on the volume of hazardous waste requiring disposal and the unit rates proposed by responsive contractors. No incumbent vendors or renewal options have been identified, as this represents a new procurement opportunity for the CDFA's hazardous waste management services.