Hazardous Waste Collection and Disposal

The City of Lubbock is soliciting bids for Hazardous Waste Collection and Disposal services through Invitation to Bid (ITB) 26-19408-SR, with sealed bids or electronic submissions through the Bonfire portal due by March 26, 2026, at 3:00 p.m. The procurement seeks a contractor to collect, package, transport, and dispose of chemical and hazardous waste generated at City-owned or City-operated facilities in compliance with TCEQ, RCRA, EPA, and DOT regulations. Routine collection services must be provided at minimum intervals of once every 180 calendar days, with the City retaining the right to request additional scheduled collections and emergency pickups within 24 to 48 hours unless otherwise specified. The contract term is one year with four optional one-year extensions beginning upon formal approval. Qualified contractors must demonstrate comprehensive insurance coverage including Commercial General Liability ($5 million occurrence/$10 million aggregate), Automobile Liability ($1 million occurrence), Professional Liability ($5 million occurrence/$10 million aggregate), Workers Compensation (Statutory), and Pollution Liability ($500,000 occurrence/$1 million aggregate). Evaluation criteria include price, quality, reputation, past performance, and compliance with HUB requirements, with the City reserving the right to make multiple awards if deemed in its best interest to ensure adequate coverage and service availability. Bidders must submit three professional references from current customers verifying comparable hazardous waste collection and disposal experience, complete a Non-Collusion Affidavit, provide an Insurance Affidavit, and submit a Conflict of Interest Questionnaire if they meet specific triggering criteria under Texas Local Government Code Section 176.

The City of Lubbock emphasizes HUB (Historically Underutilized Business) compliance as part of its evaluation criteria, though no explicit set-aside designations are noted for disadvantaged enterprises in the available documentation. Bidders must certify compliance with federal suspension and debarment requirements for contracts exceeding $25,000, Texas Government Code provisions regarding Iran and terrorist organization dealings, Israel boycott prohibitions, and firearm and energy company boycott restrictions for contracts valued at $100,000 or more with ten or more employees. Bid prices must be quoted as F.O.B. Destination with Freight Pre-Paid and Allowed, remain firm for a minimum of 60 days, and be guaranteed for six months upon City approval, with potential adjustments thereafter based on Consumer Price Index or Product Price Index changes at the City's discretion. The City does not guarantee any minimum or maximum volume of services and is exempt from federal excise, state sales, and transportation taxes, which must not be included in bids. No incumbent vendor or current contractor information is identified in the available procurement documents, and no specific budget range or award value is disclosed. The City reserves the right to award contracts to the lowest responsible bidder or the bidder offering the best value, considering all evaluation criteria.