Haying-Milford State Park

The Kansas Department of Wildlife and Parks is seeking a contractor for haying services at Milford State Park through an Invitation for Bid (IFB) issued by the State of Kansas Procurement and Contracts division. The procurement covers hay harvesting rights across 176 acres spanning 47 different tracts within the park, with a specific requirement for the contractor to cut and remove hay between June 25 and July 20 annually. The contract period runs from September 1, 2025, through August 31, 2026, with an option to renew for two additional three-year terms. Bidders must submit proposals by August 5, 2025, at 2:00 PM CST, with all hay bales to be removed within two weeks after baling and no later than August 5th. The contractor will be responsible for all farming operation costs, including mechanical and chemical weed control, and must comply with the park's agricultural chemical use policy. The bid requires a price per ton paid to KDWP-Milford State Park, with an estimated annual average of 266 tons of hay. Contractors must adhere to strict park regulations, such as keeping gates closed, notifying park staff before farming operations, and not leaving agricultural equipment unattended for more than 14 days without written approval.

The procurement offers opportunities for various business classifications, including preferences for Disabled Veteran Owned Businesses and Certified Businesses. Bidders must submit several mandatory documents, including a current Tax Clearance Certificate, Immigration Reform and Control form, Sexual Harassment form, and Boycott of Israel form. Political subdivisions may have the option to utilize this contract. While no specific budget range is explicitly stated, the contractor will be paying the Kansas Department of Wildlife and Parks for the haying rights, making this a revenue-generating contract for the state. The bid encourages vendors to take steps to discourage human trafficking and comply with Kansas tax laws and immigration regulations. Potential bidders must request an official invitation at least 24 hours before the event's closing time and submit their proposals to the Procurement and Contracts office in Topeka, Kansas. The contract allows for only one cutting per year, and payments must be arranged prior to hay removal. Political subdivisions may have the opportunity to potentially utilize this contract, expanding its potential reach and value.