HAY and straw for kentucky horse park

The Commonwealth of Kentucky, on behalf of the Kentucky Horse Park located in Fayette County, issued Request for Bid (RFB) 758 2200000642 on April 27, 2022, seeking sealed bids for the supply and delivery of approximately 95 tons of baled hay and 21 tons of baled straw annually. Vendors may bid on hay only, straw only, or both product lines, with the hay required to meet specific quality standards comprising 60% orchard grass, clover, or similar quality mixture and 40% alfalfa, free of fescue, foxtail, mold, and excessive foreign matter, while straw must be clean, bright, and free from foreign matter. Bales should weigh approximately 55-60 pounds per bale, with hay available as first or second cutting. All deliveries must be made F.O.B. destination freight prepaid and allowed to 4089 Ironworks Parkway, Lexington, Kentucky 40511, Monday through Friday between 8:00 a.m. and 4:00 p.m. local time, excluding state holidays, with the vendor responsible for unloading and placement at no additional expense to the Commonwealth, including labor for placement in elevated barn lofts. The solicitation required written vendor questions by May 4, 2022, at 10:00 a.m. ET, with bids due electronically through the Kentucky Vendor Self Service system by May 11, 2022, at 1:30 p.m. ET. Evaluation criteria include price (90 points) and delivery terms (10 points), with the lowest responsible and responsive bidder receiving award, and the Commonwealth intends to award up to two contracts. The initial contract period is one year from the date of award, with four optional one-year renewal periods subject to written approval by all parties, and price increases are prohibited during the first twelve months thereafter, increases may be requested with industry-wide price change justification.

Vendors must comply with all affidavit requirements, including execution of the Annual Affidavit under penalty of perjury certifying compliance with Kentucky campaign finance laws, Kentucky Department of Revenue registration for sales and use tax collection, non-delinquency on state taxes and fees, and non-participation in trade boycotts. Kentucky resident bidder reciprocal preference and qualified bidder preferences apply in accordance with Kentucky statutes, with resident bidder status requiring authorization to conduct business in Kentucky, prior year Kentucky corporate income tax filing, payments to the Kentucky unemployment insurance fund, and maintenance of a workers' compensation policy. Vendors must maintain minimum liability insurance of $500,000 per person and $1,000,000 aggregate per accident with $500,000 property damage coverage, naming the Kentucky Horse Park as an additional insured. All deliveries are subject to inspection and acceptance, and vendors must be registered in the Kentucky Vendor Self Service System prior to bid submission, with online bidding mandatory. No specific award value or budget range was disclosed in the solicitation documents, and no incumbent vendors or existing contractors were identified.