Hauling of Voting Machines for Iberia Parish - Advertisement Change of Link to view Drayage Bid Packets

The Louisiana Department of State, under Secretary of State Nancy Landry, is soliciting a drayage contract for the transportation of voting machines and election materials in Iberia Parish. The procurement involves round-trip hauling of approximately 141 AVC "Advantage" voting machines to 74 precincts and polling places, along with associated election equipment such as precinct registers and "Vote Here" signs. Sealed bids are due on November 25, 2025, at 10:30 a.m. CST, with a public bid opening at the Archives Auditorium in Baton Rouge. The contract will commence on January 1, 2026, and continue through December 31, 2026, with potential renewal options for two additional 12-month periods, not to exceed 36 months total. Contractors must provide enclosed trucks or trailers with individual machine covers and proper moving straps, and are responsible for all labor, equipment, and compliance with Louisiana Election Code requirements. Evaluation will focus on the lowest responsive and responsible bidder, with award anticipated within ten days of bid opening.

Bidders must meet extensive insurance and bonding requirements, including workers' compensation insurance (minimum $100,000 per person), public liability insurance ($100,000 per person), bodily injury liability insurance ($300,000 per occurrence), and auto liability insurance with combined single limits of $500,000 per occurrence. A performance bond or irrevocable bank letter of credit for 1.5 times the contract price is mandatory, along with a 5 percent bid guaranty. Contractors must certify no felony convictions and comply with the Code of Governmental Ethics. The contract does not specify set-aside designations for disadvantaged enterprises. Compensation is based on a fixed bid price per voting machine for round-trip hauling, with payment processed within 30 days of submitting required documentation. If the Secretary of State cancels the contract for cause, the contractor becomes ineligible to bid on future contracts in Iberia Parish for three years. While specific budget ranges are not detailed, the comprehensive requirements suggest a significant operational and financial commitment from potential vendors.