139001-2026-Drayage-Iberia-1.pdf
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- Attached to
- Hauling of Voting Machines for Iberia Parish - Advertisement Change of Link to view Drayage Bid Packets
- Solicitation number
- 139001-2026-Drayage-Iberia
- Issued by
- Iberville Parish, Baton Rouge City, Louisiana
About this file
Solicitation Summary
Addendum 1 to the Advertisement for Bids for Solicitation Number 2026 is issued by the Louisiana Secretary of State, Nancy Landry, for a drayage contract involving the hauling and transportation of voting machines and related election materials within Iberia Parish. Sealed bids will be accepted until November 25, 2025 at 10:30 am CST, with public bid opening and reading scheduled for the same date and time at the Archives Auditorium located at 3851 Essen Lane, Baton Rouge, Louisiana. Bid packages become available October 22, 2025 and may be obtained in writing, in person at the Department's Purchasing Office at 3851 Essen Lane, or electronically through the Office of State Purchasing website. The contract will commence upon award and extend through December 31, 2026, with two optional 12-month renewal periods available at identical pricing, terms, and conditions for a maximum contract duration of 36 months. Award will be made to the lowest responsible and responsive bidder within ten days of bid opening. Bids must be submitted on Department-provided forms in compliance with Louisiana Procurement Code and Louisiana Administrative Code Title 31, Part III, Chapter 1, either by hand/courier delivery or registered/certified mail to the Purchasing Department, with original signatures required on all bids.
No pricing terms, set-asides, incumbent information, or specific funding amounts are detailed in this addendum document. The primary change addressed in this addendum is the updated link for accessing drayage bid packets through the Office of State Purchasing website. All contracts remain subject to fund availability, and the Secretary of State reserves the right to refuse any and all bids and to waive informalities. Contact for bid package inquiries is available through Roxane Williams at (225) 372-6163 or Melissa Johnson at (225) 922-0424.
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Text version
SOLICITATION NUMBER 2026
DRAYAGE CONTRACT
NANCY LANDRY
SECRETARY OF STATE
STATE OF LOUISIANA
P.O. BOX 94125
BATON ROUGE, LA 70804-9125
225.922.2880
ADDENDUM 1 TO ADVERTISEMENT FOR BIDS
Change of Office of State Purchasing Link to view Drayage Bid Packets:
From: http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp To: https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=12
The Department of State, Secretary of State Nancy Landry is proposing to contract for the drayage or hauling of voting machines and related election material in and for the parish of Iberia, and will receive sealed bids thereon until November 25, 2025 at 10:30 am CST.
All interested parties may obtain a bid package by applying in writing to the Department of State, P.O. Box 94125, Baton Rouge, Louisiana 70804-9125, in person at the Department’s Purchasing Office located at 3851 Essen Lane, Baton Rouge, Louisiana 70809, or by calling Roxane Williams at (225) 372-6163 or Melissa Johnson at (225) 922- 0424. Otherwise, you may obtain an electronic copy of the drayage bid documents from the Office of State Purchasing website or the Secretary of State website:
● Office of State Purchasing: http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=12
Bid packages will be available beginning October 22, 2025.
The contract shall be for a primary term beginning from date of award ending December 31, 2026 and shall contain an option to renew for two (2) additional 12-month periods at the same prices, terms and conditions, not to exceed thirty-six (36) months.
All bids must be submitted in writing on the forms provided by the Department in accordance with the
Louisiana Procurement Code and Louisiana Administrative Code Title 31, Part III, Chapter 1, and should be either delivered by hand or courier service to the Purchasing Department located at 3851 Essen Lane, or sent by registered or certified mail with a return receipt requested to Department of State, Post Office Box 94125, Attention: Roxane Williams, Baton Rouge, Louisiana 70804-9125. All bids must be signed in original ink. Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Bidder is solely responsible for the timely delivery of its bid. NO BIDS WILL BE ACCEPTED AFTER THE DATE AND HOUR SPECIFIED ABOVE. Failure to meet the bid opening date and time shall result in rejection of the bid.
If the bidder is an agency, corporation or partnership, evidence of authority to submit a bid shall be required in accordance with R.S. 39:1594(C)(4).
Bids will be publicly opened and read in the Archives Auditorium located in the State Archives Building at 3851 Essen Lane, Baton Rouge, Louisiana 70809 on November 25, 2025 at 10:30 am CST. Bids will be awarded to the lowest responsible and responsive bidder within ten (10) days of bid opening. The successful bidder will be required to comply fully with all contract specifications and requirements.
The Secretary of State reserves the right to refuse any and all bids and to waive any and all informalities. All contracts are subject to the availability of funds.
Dated and signed in Baton Rouge, Louisiana this 13th, day of November, 2025.
NANCY LANDRY
http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=12 http://wwwprd.doa.louisiana.gov/osp/lapac/pubmain.asp
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