HASS Video Surveillance Server Replacement & Expansion

Hastings Area School System (HASS) in Hastings, Michigan is soliciting competitive sealed bids for replacement and expansion of its video surveillance servers, with proposals due November 17, 2026 at 1:30 PM. Vendors must hold Official Avigilon/Motorola Solutions Certified Partner status, which limits eligibility to certified integrators. The RFP identifies no set-asides.

The scope covers supply, installation, configuration, and licensing of two Avigilon Alta Cloud Connector/Server units (Model APP-3100-160-SFP) to replace on-premise servers supporting 278 camera channels. Turnkey services include rack mounting, full migration of existing channels from legacy systems, camera IP assignment, Active Directory integration, system testing, commissioning, and administrative training. Channel and camera enterprise licenses must be included, with options for 5-year and 10-year licensing. Attachment A lists 275 of 343 channels in use across HASS-VIDEO1 (118 channels) and HASS-VIDEO2 (157 channels), covering cameras at Hastings Middle School, Hastings High School, and the Hastings CERC facility. Several multi-head cameras and older Axis units are flagged for replacement or removal.

Bidders must provide proof of general liability and workers' compensation insurance, a bid bond or certified check equal to 5% of the total bid amount, and 100% performance and payment bonds before starting work. Work is subject to Michigan prevailing wage requirements for Barry County, including state project registration for the vendor and any subcontractors. Mandatory forms include a signed Familial Disclosure Affidavit and an Iran Economic Sanctions Act Certification. Pricing must be itemized by hardware, software, and labor, with unit prices, quantities, and totals. Evaluation criteria are competitive pricing and total cost of ownership, full technical compliance, vendor qualifications and K-12 experience, legal compliance, and warranty and support availability.

Board approval and contract award are targeted for on or before December 18, 2026. Vendor questions are due November 10, 2026. The listing tags Baraga County as the jurisdiction, while the RFP cites Barry County prevailing wage requirements.