HASS Video Surveillance Camera Upgrade

Hastings Area School System is requesting proposals for a video surveillance camera upgrade project, with proposals due September 18, 2026 by 5:00 PM, and an optional site walkthrough scheduled for September 10, 2026 at 10:15 AM at Hastings Middle School. The scope is restricted to Avigilon Certified Integrators — a mandatory capability filter — and requires replacement of approximately 60 legacy end-of-life security cameras with Avigilon enterprise IP cameras (H5A/H6A dome, bullet, or multi-sensor models) with no equivalent substitutions permitted.

The project includes safe removal and inventory of existing Avigilon H3 and Axis cameras; supply and installation of modern Avigilon IP cameras; integration into the existing Video Management System; and configuration including IP address assignment, frame rate and bitrate settings, and field-of-view alignment. The vendor must test existing cabling infrastructure and replace patch cables at camera endpoints with new RJ45 terminations and weather-proofing where applicable. All replacement cameras must be Avigilon-manufactured. The vendor is responsible for providing required Avigilon camera channel licenses for newly installed units, with multi-year licensing options available.

Attendees at the optional walkthrough will receive ACC System Health Reports containing device layouts, MAC addresses, and network connectivity information following execution of a security agreement. Evaluation criteria are total cost of ownership, compliance with hardware specifications, vendor qualifications and manufacturer status, and warranty, support, and delivery timeline. Proposals must include detailed line-item financial bids and be submitted via email to Elizabeth Macklin, Director of Technology. All inquiries must be submitted via email by September 18, 2026. No contract value or term is specified in the source material.