HASS IP Based Valcom PA/Intercom System

Hastings Area School System is requesting proposals for an IP-based Valcom PA/intercom system installation and implementation at Hastings High School, with proposals due September 18, 2026, and an in-person walkthrough scheduled for September 8 at 9:15 a.m. All contractors and subcontractors must comply with Michigan prevailing wage requirements under MCL 408.1101 et seq., paying rates established for Barry County with certified payroll records maintained for a minimum of three years; contractors must hold state project registration and cannot subcontract with unregistered entities.

The scope includes comprehensive campus assessment, procurement and installation of Valcom IP hardware and software, integration with existing VOIP, SIP, multicast, and fire alarm systems, removal and disposal of the legacy Bogen Multicom 2000 system, staff training, and ongoing technical support. Required components include the VEIP6K-1 communication software/hardware package, VE8092 desk mount console, VIP-LD LCD screens, VE2978 call-in switch, various speaker types, ceiling and wall speakers, paging horns, intercom stations, network switches, and cabling and installation materials. Addendum #002 specifies two VIP-LD221 single-sided LCD screens with flashers and audio capabilities to be installed in the Agriculture Education barn — one on the East wall of the vestibule and one on the North wall of the main area.

The vendor must be a Valcom Engineered Systems authorized installer or provide adequate Valcom remote technical service support. Proposals must address system specifications, implementation timeline with key milestones, detailed cost breakdown for hardware, software, installation, training and support, vendor qualifications and references, warranty terms, and value-added services. Evaluation criteria include RFP compliance, technical soundness and compatibility, cost-effectiveness, vendor experience and reputation, and support quality. Proposals are due electronically to Dale Krueger and Elizabeth Macklin. No contract value, term, or renewal options are identified.