Hardware Materials, Supplies, and Lumber

The City of Pearland is requesting bids for hardware materials, supplies, and lumber under ITB 120-26, with bids due September 24, 2026 at 2:00 p.m., and a pre-bid meeting scheduled for September 17 at 10:00 a.m. via Microsoft Teams. A local-bidder preference claim form is required as part of bid submission.

The scope covers a range of hardware supplies and materials to meet municipal needs, including power tools, with bidders required to propose categories and minimum percentage discounts off list or store retail pricing and to note subcategories such as lumber, roofing, and drywall that may carry different discount rates. All deliveries must be FOB Destination with freight prepaid and included in unit pricing; fuel surcharges and miscellaneous fees are not permitted.

The contract term is three years from award with options to renew for two additional one-year periods upon mutual agreement. Pricing shall be firm for the initial three-year term with no escalation on percentage discounts, though the City remains eligible for any promotions or specials offered during the contract period. For renewal options, the vendor may request a price adjustment of up to 3 percent maximum, substantiated by Consumer Price Index data for the Houston-The Woodlands-Sugar Land area, with requests submitted at least 60 days before the renewal effective period.

The vendor must maintain a 98 percent or better order fulfillment rate, keep backorders to a maximum three-business-day delay, and maintain a staffed office during normal business hours (7:30 a.m. to 5:00 p.m., Monday through Friday) for work-order processing. Required bid documents include proof of insurance, Local Bidder Preference Claim Form, Conflict of Interest Questionnaire, Contractor Questionnaire, non-collusion statement, House Bill 89 Verification, and vendor references demonstrating similar work within the past two years. The City reserves the right to make multiple awards and to adjust equipment numbers and sizes as needed. Bids may be submitted electronically through the City's E-bid system, by sealed hard copy to City Hall, or by mail or commercial delivery service.